Overview
Admin, Accounts & Operations Assistant Jobs in Hawthorn, Victoria, Australia at StyleColab Preloved
Title: Admin, Accounts & Operations Assistant
Company: StyleColab Preloved
Location: Hawthorn, Victoria, Australia
Admin, Accounts & Operations Assistant
Part-Time | 16–24 Hours Per Week (4–5 Days) | Hawthorn, Melbourne
At STYLE/colab, we believe in giving beautiful fashion a second life. We are a premium preloved fashion destination and community, helping women buy and sell designer and quality fashion through our boutique and rent-a-rack consignment services.
As we continue to grow, we are looking for an exceptional part-time Admin, Accounts & Operations Assistant to become an integral part of our team.
This diverse role combines bookkeeping, payroll, administration, customer and consignor support, and operational coordination. You'll play a key role in ensuring our business runs smoothly behind the scenes while helping deliver a premium experience for both our customers and consignors.
If you love systems, are highly organised, embrace technology and enjoy being part of a purpose-driven business, we'd love to hear from you.
WHY YOU'LL LOVE WORKING WITH US
- Part-time work – 16–24 hours per week across 4–5 days.
- Competitive salary and attractive benefits.
- Generous staff discounts across designer and premium preloved collections.
- Fast-track career progression within a growing brand.
- A supportive, passionate and fashion-loving team.
- A chance to shape a boutique that is redefining how women shop and engage with preloved fashion.
- A creative environment where styling, storytelling and customer connection come to life.
- Exposure to modern technology, AI tools and process improvement.
- The opportunity to grow alongside an ambitious and evolving business.
The Role
Reporting to the Founder, you'll be responsible for supporting the founder and the stylists in the day-to-day operations of the business across finance, administration, customer service and consignor support.
Key Responsibilities:
Finance, Accounts & Payroll
- Manage day-to-day bookkeeping using Xero.
- Manage invoicing, accounts payable and accounts receivable.
- Prepare and process payroll, including leave balances and superannuation requirements.
- Perform bank reconciliations and maintain accurate financial records.
- Handle data entry requirements for BAS preparation.
- Assist with month-end processes and liaise with our external accountant.
- Prepare management reports and provide support with business performance reporting.
- Identify and implement cost-saving initiatives and operational efficiencies.
Consignor & Customer Support
- Deliver exceptional customer service to our consignors and customers.
- Assist with consignor enquiries, payments and account management.
- Support the onboarding and administration of new consignors.
- Help maintain a premium customer experience both in-store and online.
Operations & Retail Support
- Support the smooth running of daily boutique operations.
- Assist with retail sales administration and operational workflows.
- Support inventory, stock management and consignment processes.
- Coordinate bookings and maintain efficient systems and procedures.
- Identify opportunities to improve processes and increase productivity.
Digital Operations & Technology
- Maintain and optimise our digital systems and technology platforms.
- Work confidently across Xero, Shopify, Deputy, Google Workspace and other cloud-based platforms.
- Embrace AI tools and automation to improve efficiency and streamline workflows.
- Help implement smarter ways of working as the business grows.
General Administration
- Manage SOP's and documentation.
- Assist with reporting and data entry.
- Support staff onboarding and administration.
- Help maintain an organised and efficient workplace.
WHAT WE ARE LOOKING FOR
Essential Skills & Experience
- Proven expert experience managing bookkeeping functions within Xero and Shopify.
- Strong Excel skills and experience with financial and management reporting.
- Experience in processing payroll and maintaining employee records.
- Highly proficient across modern digital administration platforms.
- Exceptional attention to detail and accuracy.
- Strong organisational and time management skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and work independently.
- A proactive attitude and a willingness to roll up your sleeves.
- Australian citizenship is essential for this position.
Highly Regarded Skills & Experience
- Experience within retail, fashion, e-commerce or customer-focused businesses.
- Experience with managing projects and other retail POS or inventory systems.
- Knowledge of BAS preparation and payroll compliance requirements.
- Experience using AI tools and automation platforms to improve efficiency.
- A passion for fashion, sustainability and circular retail.
WHO YOU ARE
Culture matters deeply to us. To thrive at STYLE/colab, you will be:
- Warm, positive and genuinely enjoy helping people.
- Highly organised, exceptionally precise, double-check your work and detail-oriented.
- Proactive and solutions-focused.
- Tech-savvy and curious about new ways of working.
- Honest, trustworthy and operate with integrity.
- A team player who is happy to roll up their sleeves and help wherever needed.
- Passionate about sustainability and the circular fashion movement.
WHAT WE OFFER
- A beautiful working environment in Hawthorn.
- A supportive and collaborative team culture.
- Generous staff discounts.
- Flexible part-time hybrid working arrangements for the right candidate.
- Opportunities for ongoing learning and professional development.
- The opportunity to grow with an innovative and purpose-driven business.
- The chance to be part of a business making fashion more sustainable.
If you're excited by the opportunity to combine fashion with finance, operations and customer experience within a growing premium business, we'd love to hear from you.
Please apply with your resume and a cover letter telling us why you'd be a great fit for STYLE/colab.
