Overview
Admin Assistant Jobs in Gainesville, FL at Comfort Temp Company
Title: Administrative Support Specialist
State Role Title: General Administration Supervisor I/Coordinator I
Hiring Range: The anticipated starting salary range is $55,500 to $65,500.
Pay Band: 4
Agency: Dept of Criminal Justice Svcs
Location: Dept of Criminal Justice Serv.
Agency Website: www.dcjs.virginia.gov
Recruitment Type: General Public – G
VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES ADVERTISEMENT
ROLE TITLE: General Administration Supervisor I/Coordinator I
Working Title: Administrative Support Specialist
Position #: CJS00144
The Virginia Department of Criminal Justice Services is seeking a collaborative and innovative team player to serve as a full-time Administrative Support Specialist in Richmond, Virginia. This position supports the Division of Programs and Services, working across the division with numerous individuals working in the office or remotely. The selected incumbent will be expected to work in the office, with the eventual potential for one day of telework.
Public service offers the opportunity to do important rewarding work while maintaining a healthy work-life balance. If you want to be part of an agency that cares about our constituents, rigorously advocates and promotes opportunities for all Virginians, we’d love to have you join us!
What you will do:
Maintain and order supplies and materials for the division and staff in accordance with state and agency procurement policies and procedures.
Process travel reimbursement documents for division staff, advisory committee members, trainers, consultants, and others as requested; develop material as needed to explain reimbursement process.
Schedule meetings, secure meeting locations, order supplies, secure name tags and name tents, order meals, and perform other duties as necessary for meetings and events.
Coordinate setups for new hires to ensure smooth and welcoming transition.
Maintain staff listings and contact information.
Track purchases and travel requests by funding source; providing updates as needed for internal budget management purposes.
Post meetings, agendas, draft minutes, and regulatory minutes on Regulatory Town Hall and agency website within timeframes prescribed by the Code of Virginia and regulations.
Maintain master files, including paper and electronic, in an orderly manner, including those required for permanent retention in accordance with the Library of Virginia Records Retention Schedule.
Maintain master training spreadsheet(s) for division, ensuring that individual entries from staff are complete; update, revise, or develop new spreadsheet(s) as necessary or requested.
Produce attendee certificates for conferences and in-person training events.
Provide on-site assistance at conferences.
Collaborate and coordinate with other agency sections, external agencies, and vendors as needed to accomplish assignments.
Assist with formatting directories, mailing lists, and letters.
Provide administrative support for file management, document development, and other needs as assigned by the Division Director.
Maintain inventories and supplies in a neat and orderly manner.
Minimum Qualifications
Ability to analyze, interpret, and apply policies and procedures to job functions.
Experience working in an administrative capacity for a team or teams of individuals with different functions.
Documented experience developing and utilizing Microsoft Excel spreadsheets, including pivot tables.
Documented experience utilizing Microsoft Word to create and edit correspondence and documents.
Ability to exercise discretion and maintain confidentiality.
Demonstrated ability to meet critical deadlines, handle multiple assignments, changing priorities, and ensure timeliness and quality of completed assignments.
Ability to think strategically and cross culturally and independently implement new initiatives and projects.
Ability to articulate, both orally and in written form, clear and concise program objectives and goals and summarize achievements of programs in reports and other documents as requested.
Documented experience working as an active, contributing team member, as well as an independent and self-motivated employee.
Additional Considerations
Documented experience acquiring goods and services through government procurement methods and processes.
Demonstrated understanding of Virginia state travel policies and procedures.
Experience providing support for training activities or conferences.
Special Instructions
Interview candidates may be required to demonstrate the skills and abilities necessary for satisfactory performance of work. The candidate selected for the position must successfully complete a criminal background investigation and complete and submit a Form I-9 (Employment Eligibility Verification) which will be entered into the Federal E-Verify system to confirm identity and work authorization. The individual may also be responsible for submitting an annual Statement of Personal Economic Interest. In addition, the selected candidate who begins original employment or re-employment in this position must serve a 12-month probationary period effective from the date of employment. The anticipated starting salary range is $55,500 to $65,500 plus the state’s benefits package.
Applications for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System at https://www.jobs.virginia.gov/home. All applications should be submitted by 11:55 pm on June 11, 2025. The application and supplemental questions must be completed in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position. Fax, email, or mail applications will not be accepted. Résumés and cover letters may be attached to the online application.
The Virginia Department of Criminal Justice Services is an Equal Employment Opportunity employer. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any accommodations in order to participate fully in our recruitment experience. Contact us at 804-786-5491 to notify us of any need related to completing the job application. AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply. The Department also encourages and invites veterans to apply.
You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to your account at https://www.jobs.virginia.gov/home for the status of your application and this position.
Contact Information
Name: Nicole Harris
Phone: (804) 786-9469
Email: [email protected]
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
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Title: Admin Assistant
Company: Comfort Temp Company
Location: Gainesville, FL
