Overview
ADMIN ASSISTANT (PART TIME) Jobs in Tuscaloosa, AL at Morrison Healthcare
General Summary
Provides administrative and front desk support, manage subcontractor relationships, supervise and coordinate various trades, ensuring projects progressed efficiently while maintaining quality and safety standards.
Essential Duties and Responsibilities
Administrative Duties:
Maintain office supplies inventory and place orders as needed.
Assist with data entry, filing, and document management.
Support management with ad-hoc tasks and projects.
Reception Operations:
Greet visitors, answer phone calls, and respond to inquiries in a professional and courteous manner.
Manage incoming and outgoing mail, packages, and deliveries.
Maintain a tidy and organized front desk area.
Schedule appointments and manage meeting room bookings as needed
Subcontractor Coordination and Payments:
Oversee and manage subcontractor services, including issuance of purchase orders (POs), billing, and payment processing.
Ensure compliance with contract terms and timely submission of invoices.
Maintain accurate records of subcontractor activities and payments.
Managed Trades:
HVAC Services: Coordinate biannual cleaning and monthly preventive maintenance (PM).
Electrical Services: Schedule monthly generator checks and annual PM.
Landscaping Services: Manage monthly landscaping services.
Fire Protection: Oversee monthly checks for fire extinguishers, alarms, smoke detectors, and emergency lighting.
Janitorial Services: Coordinate after-hours janitorial services, 5 days a week.
Cross-Facility Support:
Provide administrative and operational support to other J&J facilities on Guam as needed.
Assist with inter-facility coordination and communication.
Knowledge, Experience and Skill Requirements
University/college degree desired or 2+ years of experience
Familiarity with front desk operations, including phone etiquette
Strong customer service skills
Strong attention to detail
Must be able to read and write English
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills
Proficiency in MS Office
Working Conditions
Be able to stay in one area for extended period of time, may require to push, pull, stretch, kneel as needed.
Be able to lift 25 lbs.
J&J Worldwide Services CBRE Government and Defense Business is thrilled at the opportunity for you to apply to one of our roles. The minimum pay rate for this position is $19.00. This position may also be eligible for a wide range of competitive benefits that can include but not limited to: medical, well-being, financial planning and short-term incentives benefits.
This description is not intended to be an “all inclusive” list of the accountabilities of the job described. Rather, it describes the general nature of the job. In addition, some aspects of this job may change over time, according to business needs, and these changes may not be recorded immediately. The requirements stated represent the minimum levels of knowledge, skills and/or abilities to qualify and satisfactorily perform this job.
Due to compliance requirements imposed by a federal contract, this position may be filled by U.S. Persons only. U.S. Persons includes: U.S. citizens, U.S. nationals, lawful permanent residents, individuals granted refugee status in the U.S., and individuals granted asylum in the U.S.
We maintain a drug-free workplace and perform pre-employment substance abuse testing.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Title: ADMIN ASSISTANT (PART TIME)
Company: Morrison Healthcare
Location: Tuscaloosa, AL
