Overview
Admin Asst, Assc Jobs in Dona Ana, NM at New Mexico State University
Salary
$2,387.00 – $4,089.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
OS/DRT/206671
Department
LDH-Office of Secretary
Opening Date
03/07/2025
Closing Date
3/14/2025 11:59 PM Central
Supplemental Information
The Louisiana Department of Health is dedicated to fulfilling its mission through direct provision of quality services, the development and stimulation of services of others, and the utilization of available resources in the most effective manner.
LDH serves as a model employer for individuals with disabilities.
About this position:
This position is located within the Louisiana Department of Health / Office of the Secretary / Legal / East Baton Rouge Parish
Announcement Number: OS/DRT/206671
Cost Center: 3071070203
Position Number(s): 167226
This vacancy is being announced as a Classified position and may be filled as a Job appointment or Probationary appointment.
(Job appointments are temporary appointments that may last up to 48 months)
AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Preferred Experience
Experience with State Property Control and LaGov ERP is preferred.
NOTE REGARDING THE ADVERTISED PAY:
This position participates in a Career Progression Group (CPG) and may be filled as an Administrative Assistant Coordinator 3 or 4 level at which the vacancy is filled will be determined by the qualifications of the candidate selected. This position provides the opportunity to advance within this job series.
The actual starting salary depends on the education and experience of the selected applicant.
Please click on the below links to learn more about each job level:
State Civil Service Job Information Finder
No Civil Service test score is required in order to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
For further information about this vacancy contact:
HR Contact Person
LDH/HUMAN RESOURCES
BATON ROUGE, LA 70821
225-342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Concepts
Function of Work:
To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.
Level of Work:
Advanced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.
Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Examples of Work
This position provides complete and timely administrative support services to the Executive Staff Officer and LDH Bureau of Legal Services (BLS) staff. This position reports directly to the Executive Staff Officer. Job duties are performed independently with supervision of the Executive Staff Officer and General Counsel. Job duties are varied and mandate strict adherence to all confidentiality laws, an extremely high maintenance of professional conduct, and the exercise of extreme astute decision-making skills in handling complex issues that occur in the workplace. The incumbent is expected to maintain effective and efficient working relationships and positive attitudes with all internal and external customers.
Other Duties May Include:
Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned image.
Prepares requisitions for the purchase of supplies, may involve entering information into an automated system.
Receives, stores, and distributes supplies; maintains inventory of such.
Collects and prepares for processing time and attendance sheets for department or office.
Maintains department’s records system, including filing and retrieving documents, researching files, etc.
Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
Serves as receptionist for the assigned work unit. May deliver and pick-up various materials.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year’s Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran’s Day,
Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
Teacher’s Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
Title: Admin Asst, Assc
Company: New Mexico State University
Location: Dona Ana, NM
