Overview
Admin Coordinator Jobs in Centurion, South Africa at Lactalis South Africa
Role
Purpose
Join Lactalis at our site in Centurion Gauteng DC as an Admin Coordinator. This exciting career opportunity at Lactalis SA allows you to apply your business acumen to help the company achieve its growth objectives in South Africa.
Requirements
Degree, Advanced Diploma, Post Graduate Certificate, or equivalent
At least 5 years’ experience in a similar role
Call centre & Customer service supervisor experience
Financial & Admin experience
Experience with BPCS and FMCG environment is advantageous
Strong supervisory skills
Excellent analytical skills
Attention to detail and accuracy
Good problem-solving skills
Assertiveness
Ability to work independently and under pressure
Computer literacy
Duties
and Responsibilities Financial / Admin
Ensure an accounting system verifies all source documentation and supplies accurate, timely management information (Document control and approval based on audit requirements)
Process and manage purchase orders
Manage creditors’ payments promptly
Allocate costs based on expenditure and budget
Manage financial accounting system
Monitor expenditure in relation to budget
Prepare monthly expense provisions
Manage petty cash expenditure, month-end reconciliation, and reimbursements
Handle Xdoc Billing PO
Facilitate new vendor applications
Prepare weekly, daily, and monthly financial reports (KPIs)
Call Centre
Manage the full function of the Call Centre
Prepare weekly, daily, and monthly Call Centre KPI reports
Ensure timely placement of all orders
Post all EDI orders
Update and communicate customer master files (NOD & NDD)
Communicate non-order gaps to Sales
Coordinate customer order trims with Sales and management
Maintain department KPI tracker
Monitor customer order times and enforce order cut-off times
Investigate and resolve past due orders
Manage export order tracker
Admin
Duties
Provide accurate information to support operations and staff productivity
Maintain recordkeeping systems and policies; monitor control points
Keep current and archived records of financial source documents
Manage staff performance: training, workload organization, performance monitoring, team building, disciplinary actions
Ensure adherence to administrative processes and procedures
Oversee proper management of DC assets
Support Kronos (timekeeping backup)
Perform ad hoc administrative duties
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Title: Admin Coordinator
Company: Lactalis South Africa
Location: Centurion, South Africa
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration, Administrative Management)
