Overview
Admin – Operations Office Coordinator (Miami Airport) Jobs in Miami, FL at Flagship Facility Services, Inc.
Legal Administrative Assistant
Who we are:
At Selzer Gurvitch, we foster a culture where the members of our firm enjoy and trust the people that they work with, take pride in what they do, and proudly serve our clients and the communities in which we live. We have a robust list of loyal clients and professional referral sources that continue to fuel the growth of the firm. As a result of our growth, we are seeking an experienced Legal Administrative Assistant to join our Firm.
What we do:
Selzer Gurvitch is dedicated to representing clients across multiple legal domains, ensuring comprehensive legal support tailored to their needs. Our firm is committed to operating with efficiency through well-established systems, fostering a collaborative team environment, and providing mentorship and growth opportunities for our staff.
Why one should consider joining us:
Are you a Legal Administrative Assistant with over 5 years of experience seeking personal development and growth? We have an exciting opportunity for you. We are looking for support our attorneys and paralegals. Ideal candidates will possess strong organizational skills, excellent client service abilities, and analytical skills to leverage for further growth and opportunities.
Your experience and strengths should include excellent organizational, writing and communication skills and the ability to interact with clients, corporate officials, and vendors in a professional manner. One must be able to perform at a high level and efficiently in a team-oriented environment and have the ability to prioritize work assignments to meet client-specific deadlines. Five years of experience is required. Bachelor’s degree and/or paralegal certification from an accredited source preferred.
The right professional to join us will be resourceful, exercise good judgment, and possess effective organizational, interpersonal and communication skills. Most importantly, we look for and value team members who have the desire and ability to meet and exceed clients’ expectations.
Our culture is hardworking, friendly, supportive and caring. We value our collegial environment that brings out the best in each other – helping each other to learn, stretch and prosper in their careers.
A typical day at the firm:
Duties and Responsibilities
Perform a variety of administrative duties for multiple attorneys.
Prioritize workload and manage multiple tasks simultaneously.
Maintain strict confidentiality with sensitive information.
Communicate effectively in person, over the phone, and via email.
Act as a liaison between attorneys, clients, and officials.
Schedule meetings using Outlook Calendar.
Conduct conflict checks and open new matters.
Draft engagement and conflict letters.
Transmit testimony or submissions to County officials.
Manage large mailing projects, including merging address lists and creating envelopes/labels.
Assist with attorney reporting for the Montgomery County Ethics Commission.
Track and note deadlines.
Sort and process incoming mail.
Scan materials and manage document conversions (Word to PDF and PDF to Word).
Type correspondence and documents, including using track changes.
Utilize standard office equipment.
Participate in firm committee meetings.
Perform other general legal assistant and administrative duties as required.
Skills one will need to be successful:
Ability to organize and prioritize numerous tasks and complete them under time constraints
Ability to concentrate and pay close attention to detail when evaluating legal matters
Ability to proofread typed material for contextual, grammatical, typographical or spelling errors. Attention to detail is a must
Ability to timely deploy the steps to enact counsel’s and client’s strategy on the transactions
Proficiency in Microsoft Word, Excel, Outlook, Compare Docs, and TABS billing software.
Strong word processing and formatting skills (80 wpm).
Experience with document conversions and track changes.
Notary Public certification is a plus.
Position Requirements:
5 years’ experience as a legal assistant
Job Type: Full-time
Benefits:
401(k)
Profit Sharing
Medical/Dental/Vision insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Referral program
Work Location: Office/Remote Hybrid
Additional Information
Selzer Gurvitch is an Equal Opportunity Employer that does not discriminate on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.
The statements contained in this position description are not necessarily all-inclusive; additional duties and responsibilities may be assigned, and requirements may vary from time to time.
Our firm offers a collegial work environment, exciting opportunities for professional growth, and generous benefits, including 12 weeks (paid) parental leave, health, vision, and dental benefits for the employee with the ability to purchase family coverage, and a 401(k) plan, all subject to eligibility requirements. Salary: $65,000 – $80,000 depending on experience. Annual bonuses (variable depending on performance).
Professional business references and a background check will be required for all final applicants selected for a position. A satisfactory background check is the verification of the candidate’s abilities with their business references, and the absence of a criminal record which bears a demonstrable relationship to the applicant/employee’s suitability to perform the required duties and responsibilities of the position.
For additional information please contact: Renee M. Gamboa
Director of Administration
Job Type: Full-time
Pay: $65,000.00 – $80,000.00 per year
Benefits:
401(k)
AD&D insurance
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Free parking
Health insurance
Health savings account
Life insurance
Opportunities for advancement
Paid sick time
Paid time off
Parental leave
Professional development assistance
Profit sharing
Referral program
Retirement plan
Travel reimbursement
Tuition reimbursement
Vision insurance
Schedule:
Monday to Friday
Experience:
Legal Administrative: 5 years (Required)
Ability to Commute:
Bethesda, MD 20814 (Required)
Work Location: Hybrid remote in Bethesda, MD 20814
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Title: Admin – Operations Office Coordinator (Miami Airport)
Company: Flagship Facility Services, Inc.
Location: Miami, FL
