Overview
Admin Specialist Jobs in Sofia, Sofia City, Bulgaria at Hitachi Energy
Title: Admin Specialist
Company: Hitachi Energy
Location: Sofia, Sofia City, Bulgaria
The Opportunity
We’re seeking to find an Assistant to the management board / Office Administrator for our location in Sofia, Bulgaria.
How You Will Make An Impact
- Provide proactive executive administrative support to the General Manager, including documentation of internal management meetings, taking notes, tracking decisions and actions, and updating records in relevant systems;
- Coordinate and manage all aspects of internal and external meeting arrangements (e.g., welcoming guests, organizing catering, booking hotel rooms and restaurants, ensuring smooth meeting experiences);
- Oversee visitor reception and hospitality, ensuring a professional and welcoming environment;
- Manage data entry and track various documentation workflows.Act as a communication bridge between the General Manager and relevant internal/external stakeholders by providing timely reminders and follow-ups.
- Organize and maintain Microsoft Teams groups, folders, and documentation structures;
- Support travel planning and expense reporting processes;
- Handle confidential and sensitive information with discretion and professionalism;
- Responsible to ensure compliance with applicable external & internal regulations, procedures & guidelines.
Your Background
- Min Associate Degree, (Bachelor’s degree is preferred) from Management, Economics, Social Sciences, MIS or related departments;
- Proven experience in a similar executive assistant, office coordination, or administrative role, preferably in a manufacturing or industrial environment;
- Strong proficiency in Microsoft Office tools (Excel, Word, Outlook, Teams, PowerPoint);
- Excellent organizational, communication, and time management skills.Strong attention to detail and ability to prioritize multiple tasks & Proactive and solution-oriented mindset, comfortable working both independently and as part of a team;
- Fluent in Bulgarian and English proficiency; able to communicate confidently in international business environments.
What We Offer
- 13th salary;
- Monthly food vouchers;
- Supplementary health insurance;
- Additional bonuses.
More About Us
Join Hitachi Energy and work in a team that is dedicated to creating a future where innovative digital technologies allow greater access to cleaner energy! You will also be accountable to ensure compliance with applicable external & internal regulations, procedures & guidelines.
Applications will be reviewed on an ongoing basis, so don’t delay – apply today!
Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.
With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time – balancing soaring electricity demand, while decarbonizing the power system.
Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.
