Overview
Admin Specialist – Facilities Jobs in Taguig, National Capital Region, Philippines at PlayTime Entertainment
Title: Admin Specialist – Facilities
Company: PlayTime Entertainment
Location: Taguig, National Capital Region, Philippines
Job Summary
The Admin Specialist – Facilities is responsible for ensuring the efficient operation, maintenance, and administration of company facilities and office assets. This role oversees office maintenance, vendor coordination, workplace safety, asset management, and administrative support to provide a safe, organized, and productive work environment for employees.
Key Responsibilities
Facilities Management
- Monitor and maintain office facilities, ensuring cleanliness, safety, and functionality of all workspaces.
- Coordinate preventive and corrective maintenance of office equipment, utilities, and building systems.
- Conduct regular facility inspections and recommend improvements or repairs.
- Ensure compliance with health, safety, and building regulations.
Vendor and Service Provider Management
- Coordinate with external vendors, contractors, and service providers for maintenance, repairs, housekeeping, security, and other facility-related services.
- Request quotations, process purchase requests, and monitor service agreements and contracts.
- Evaluate vendor performance and ensure timely delivery of services.
Asset and Inventory Management
- Maintain records of company assets, equipment, furniture, and facility-related inventories.
- Monitor office supply levels and coordinate replenishment as needed.
- Manage asset issuance, transfers, repairs, and disposal in accordance with company policies.
Administrative Support
- Prepare and maintain facility-related documentation, reports, permits, and records.
- Process administrative requirements, including purchase requests, payment requests, and expense tracking.
- Develop and maintain filing systems for facility documents and contracts.
Workplace Safety and Compliance
- Support the implementation of occupational health and safety policies and emergency response procedures.
- Coordinate fire drills, safety inspections, and facility compliance activities.
- Ensure emergency equipment and first-aid supplies are properly maintained.
Office Operations Support
- Assist in office renovations, expansions, and workspace planning projects.
- Coordinate office moves, seating arrangements, and facility setup for meetings and company events.
- Respond promptly to facility-related concerns and employee requests.
Qualifications
- Bachelor's degree in Business Administration, Facilities Management, Engineering, or a related field.
- At least 3-4 years of experience in facilities administration, office administration, or property management.
- Strong knowledge of facility maintenance, vendor management, and office operations.
- Proficient in Microsoft Office applications and administrative systems.
- Excellent organizational, communication, and problem-solving skills.
- Ability to manage multiple priorities and work independently.
- Experience in health and safety compliance is an advantage.
Competencies
- Strong attention to detail and organizational skills.
- Excellent coordination and stakeholder management abilities.
- Proactive and service-oriented mindset.
- Ability to handle confidential information with professionalism.
- Strong planning, negotiation, and time management skills.
