Overview
Admin Support, Facilities and Operations Jobs in Vancouver, Canada at The University of British Columbia
Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried – Administrative Support 3 (Gr7)
Job Title
Admin Support, Facilities and Operations
Department
Human Resources and Operations | Dean’s Office | Faculty of Forestry and Environmental Stewardship
Compensation Range
$4,594.00 – $4,827.00 CAD Monthly
Job Description Summary
The incumbent provides senior administrative and operational support to the staff team of the Dean’s Office in the Faculty of Forestry, responsible for implementing a variety of operational and administrative processes for the unit. The position acts as the first point of contact for the Dean’s Office by receiving visitors, responding to enquiries, and managing various facilities and safety-related tasks.
This position reports to the Associate Director, Operations & Administration and works under the direct supervision of the HR & Administrative Coordinator; works closely with other staff in the Dean’s Office, and interacts constantly with faculty, staff, students, and the public.
Work Performed FACILITIES
- Access System Management System (ACMS) building access coordinator for the Dean’s Office, overseeing the ACMS administration for the whole faculty, ensuring safety compliance and mitigating risks surrounding access requests by maintaining inventory of all FSC Dean’s Office users and access cards for secure areas and assisting staff and students of other departments with building access as needed.
- Designated Planon service request administrator (via Planon) for facilities and safety within the Dean’s Office and operational requirements of FSC. Identifies maintenance requirements and initiates departmental trouble calls to Building Operations; coordinates with Building Operations to ensure problems or extraordinary repairs are rectified in a timely and efficient manner. Enters work and service request for ad-hoc projects as needed.
- Maintains a close working relationship with Building Operations Facility Manager, zone trades people and ensures facility issues are resolved effectively for the smooth operation of the FSC.
- Works under the broad direction of the supervisor in decommissioning of spaces or workstations during renovations, retirement and departure of staff, faculty and students. Ensures that equipment/furniture finds alternate usage within the faculty and arranges for retention and/or disposal of unwanted items according to university policies and procedures.
- Coordinates space allocation for staff and faculty throughout the FSC under the direction of direct supervisor. This involves developing and maintaining a comprehensive database, keeping space allocations current and being first point of contact to resolve conflicts. Space includes basement parking, storage cages, faculty, staff and student offices, research and teaching labs, etc.
- Acts as the Facilities coordinator and works closely with the departmental contact in Faculty of Forestry on all departmental fume‑hood, chiller, water, heat, and electrical shutdowns. This includes coordinating with Building Operations, advising affected labs and staff, and monitoring and ensuring lab shutdown procedures are completed in a timely manner.
- Assists the Associate Director, Administration and Operations in coordinating major projects such as building renovations, repairs, collection of statistics, preparation of summaries and reports, etc.
OPERATIONS
- Provides reception duties for the Dean’s Office by receiving visitors, answering the telephone, responding to enquiries and providing information to students, staff and the general public in a professional, friendly and courteous manner. Refers inquiries to the appropriate person as needed.
- Serves as the face of the company, offering friendly service to those entering the building, maintain the reception area, keeping it clean and free of clutter.
- Oversees FSC bookings, including Atrium, Forestry‑restricted meeting rooms, classrooms, computer labs. Reviews technical support and FSC Main Door Reprogramming Fees required for each booking, assesses booking fees and produces invoices. Assists the Finance team lead with finalizing rental agreements.
- Acts as the first point of contact for the…
Title: Admin Support, Facilities and Operations
Company: The University of British Columbia
Location: Vancouver, Canada
Category:
