Overview
Admin Support Officer行政专员 Jobs in Guangzhou, Guangdong, China at 北京礼德教育科技有限公司
Title: Admin Support Officer行政专员
Company: 北京礼德教育科技有限公司
Location: Guangzhou, Guangdong, China
该职位来源于猎聘 Responsibilities： Academic Support
- Support teachers and tutors in collating and reporting data when required in a timely manner.
- Support teachers in preparing report templates for completion on Engage, managing deadlines to ensure that teachers can carry out completion in a timely manner.
- Support teachers and tutors in parent and student liaison, including but not limited to:
- Coordinate the communication between the school and parents.
- Organise parent meetings.
- Create documents required in Chinese (translations) and interpret for Chinese-speaking parents when necessary.
- Organise and coordinate parent consultation events.
- Support all other requests in relation to students including where relevant duty support.
- Support the administration of school events, including but not limited to; preparing materials, coordinating responses, sourcing catering and coordinating suppliers (internal and external) to deliver support. Pastoral Support
- Monitor absence daily and run weekly absence reports, work with teachers to ensure that absences are recorded and followed up accordingly to ensure the safeguarding of all students.
- Liaise with the medical centre to ensure that all medical updates are communicated to the relevant teaching teams.
- Monitor and record all student awards (academic, house and LSA) in line with the school’s policy to ensure that an accurate record of student awards is maintained and certificates are created as required in line with the school’s assembly programme.
- Provide confidential translation and associated administrative support to senior leadership working with parents and their families in safeguarding matters. Finance, Procurement and Resources
- Provide a liaison for the academic team with the procurement team to oversee stock ordering and coordination of external suppliers when seeking quotations for higher value projects.
- Support the document completion process for orders via coordination of requests weekly, submit forms to finance.
- Manage and monitor stationery stock for Lower School, keep an accurate record of stock to ensure that replenishment can be carried out.
- Replenish stationery stock as required according to managed stock levels.
- Keep an accurate record and monitor of Lower School shared educational resources. General Administrative Support
- Coordinate administration for newly enrolled students, inform teachers and the HoS to issue welcome communications and update key information on Engage.
- Provide translation services for the school as required either face to face or written communication (usually one day notice) to support parent communication.
- Oversee the management of lost property, ensure lost property is regularly collected through communication with parents and the storage area for lost property is well organised.
- Assist in the coordination of emergency procedures, manage daily registers, print these and share muster point information with staff. Ensure that registers are available and delivered to teachers during an emergency evacuation.
- Assist with the settlement of expat teachers, such as visa and work permit application, airport pickup, residential registration and other related requests.
- Assist with the coordination of local staff induction as directed by the HR department.
- Assist with the general administration of work within the Academic Support Team ensuring that all tasks are completed in a timely manner.
- Provide support to other members of the Academic Support Team when required. Others
- Provide other support assigned by line manager.
- Undertake other support tasks as required by School SLT when time allows. Requirements：
- Bachelor's degree or above gained from overseas universities. Knowledge and Experience
- At least 1 year’s working experience gained preferably in education sector.
- Excellent communication, negotiation and interpersonal skills.
- Customer-oriented attitude and be able to deliver quick responses to faculty’s needs.
- Fluent English & Mandarin speaking and writing skills.
- Familiar with Microsoft Office (Word, Excel, PowerPoint, etc.
- Proactive, be able to work independently and as part of a team.
- Organised, mature, and confident in handling complexity.
AISL Education Group is committed to the safety and protection of children. AlSL employees are expected to comply with our School Child Protection and Safeguarding Policy.
