Overview
Administration Manager Jobs in Portage, WI at Arbor Green, Inc.
Job Overview
We are seeking a detail-oriented and organized Administrative Coordinator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support and coordinating various tasks. This position requires excellent communication skills, strong computer literacy, and the ability to manage multiple responsibilities efficiently. Bilingual candidates are highly encouraged to apply.
Duties
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
Answers incoming telephone calls, determines purpose of callers and forwards calls to appropriate personnel or department. Retrieves messages from voice mail and forwards them to appropriate personnel.
Coordinates onboarding activities for new hires and volunteers.
Provides executive level administrative support to the Executive team with high degree of initiative, confidentiality, and professional demeanor.
Coordinates IT service requests, maintenance service calls and work orders, shipments and deliveries, supplies, and copier services. Maintains fax machine, computers, copier, postage meter and assists users.
Prepare and edit correspondence, communications, presentations, and other documents for special projects.
Coordinate internal meetings as assigned including communication and correspondence, distribution of materials before and after the meeting and completion of support activities.
Managing schedules for conference and community spaces. Ensure conference rooms and other meeting spaces are prepared prior to use.
Receives, sorts and routes mail to proper personnel.
Maintains supply closet and places order for supplies.
Filing and organizing records, invoices, and other important documentation
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High School Diploma/GED, technical training or degree preferred.
Minimum of 12 months office-related experience.
Good interpersonal skills and pleasant phone personality.
Planning and organizational skills. Ability to maintain realistic balance among multiple priorities.
Listening and communications skills
Ability to write professional quality correspondence.
Knowledge of Microsoft Office and Outlook
Must be creative and enjoy working within an environment that is mission-driven, result-driven and community oriented.
Ability to exercise good judgment in a variety of situations.
Ability to work independently on projects (from conception to completion
Able to work under pressure at critical times and deadlines.
Handle a wide variety of activities and confidential matters with discretion.
Bi-lingual (Spanish) preferred
Certification/Licenses:
Valid Pennsylvania Driver’s License
Join our team as an Administrative Coordinator and contribute to our mission of providing exceptional service while enjoying a dynamic work environment.
Job Type: Full-time
Pay: $18.00 – $25.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Work Location: In person
Title: Administration Manager
Company: Arbor Green, Inc.
Location: Portage, WI
