Administration Manager – Mumbai, India Jobs in Mumbai, Maharashtra, India at FoodChain ID

Title: Administration Manager – Mumbai, India

Company: FoodChain ID

Location: Mumbai, Maharashtra, India

Job Description

Position Title: Administration Manager

Location: Mumbai

Department: Administration

Reporting To: Managing Director

Employment Type: Full-time

ii) Ensure IT and workplace infrastructure (meeting rooms, equipment, etc.) are fully functional

Company Overview FoodChain ID is a global leader in food safety, regulatory compliance, and sustainability solutions. We support organizations across the food and agriculture value chain with certification, advisory, and data-driven services that help bring safe, compliant, and sustainable products to market. With teams across the globe, we combine deep technical expertise with practical, market-focused solutions to help customers navigate complex regulatory and certification landscapes
Role Overview The Admin Manager will be responsible for managing end-to-end administrative operations for FoodChain ID India, ensuring efficient facility management, seamless travel coordination, and a high-quality employee experience. The role focuses on creating a safe, productive, and engaging workplace environment while optimizing administrative processes, vendor management, and cost efficiency
Key Responsibilities
Facility Management:
Oversee day-to-day office operations including maintenance, housekeeping, security, and utilities

iii) Ensure compliance with health, safety, and audit standards (important for certification environment)

Vendor & Stakeholder Management:
Identify, onboard, and manage third-party vendors (facility, travel, event partners)

ii) Collaborate with internal stakeholders (HR, Finance, IT) needs for seamless operations

iii) Negotiate contracts, AMC, repairs and renewal terms

Travel Management:
Manage end-to-end travel requirements. Coordinate flight bookings, visa processing, hotel accommodation, and local logistics

ii) Ensure compliance with company travel policies and optimize travel costs

iii) Maintain accurate MIS, travel records, reports, and expense tracking

Employee Engagement & Workplace Experience:
Plan and execute employee engagement programs, events, and team-building activities

ii) Support HR in creating a positive workplace culture and employee experience

iii) Organize celebrations, recognition initiatives, and wellness programs

iv) Coordinate internal communications related to events, policies, and workplace updates

vi) Support onboarding logistics and employee support services

ii) Support all event/audit processes (internal/external)

iii) Drive continuous improvement in administrative processes and systems

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