Overview
Administration Officer Jobs in Hong Kong, Hong Kong SAR at The Hong Kong Jockey Club
Title: Administration Officer
Company: The Hong Kong Jockey Club
Location: Hong Kong, Hong Kong SAR
The Department
The IT Digital & Channels Solutions Department is responsible for the overall management and delivery of high performance, reliable and secure Wagering product distribution channels including Web. Mobile, Retail, Telebet, Kiosk, Selling Terminals and Devices.
In addition, the team delivers high performance, reliable and secure Channel distribution systems connecting to Pari-mutuel and Fixed Odds Wagering Systems.
The department is also responsible for delivery of application solutions for the Membership & Hospitality portfolios.
The Job
You will:
Arrange and maintain the schedules of various team, portfolio and department meetings
Coordinate and arrange workshops and cross-departmental/project meetings
Support staff on-boarding / off-boarding processes and other HR-related matters
Handle and coordinate various administrative processes for the team(s)
Assist in preparing PowerPoint presentations, spreadsheets and ad-hoc correspondences, etc.
Procure stationary and office supplies; administer office space and seating plans for the team(s) and other related parties
Handle claims and reimbursement administrative procedures
Act as internal coordinator for the Department/Team in relation to Training, First Aid, Facilities/ Equipment, Asset management etc.
Handle routine and other general administrative tasks as assigned
About You
You should have:
Higher Diploma or Degree qualification in Business Administration, Secretarial Studies or related disciplines
At least 3 to 5 years of experience in secretarial or administration duties gained in sizable organizations
Excellent interpersonal skills with an ability to deal with all levels of staff in a professional and courteous manner
Excellent communication skills with the ability to establish good teamwork
Good ability to prioritize, multi-task and work flexibly and independently with a high level of accuracy
High integrity in maintaining strict confidentiality when dealing with sensitive information and matters
Excellent proficiency in MS Office applications and English/Chinese word processing; solid experience in report preparation
Good proficiency in written and spoken English and Cantonese. Working knowledge of Putonghua is an added advantage
Terms of Employment
The level of appointment will be commensurate with qualification and experience.
Enquiries
We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club’s notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.
