Overview
Administrative/Accounting Assistant (Public Safety) Jobs in Brookline, MA at Town of Brookline
Office Manager / Executive Administrator
Job Summary:
We are seeking a highly organized, proactive, and detail-oriented Office Manager / Executive Administrator to ensure the smooth day-to-day operations of our office and provide high-level administrative support to our executive team. This is a key role that supports both the operational and cultural functions of our company. This role reports to the President.
Key Responsibilities
Office Management:
Maintain and organize office operations, procedures, manuals
Maintain file management system for personnel, vendors, customers, etc.
Aid in Processing Weekly Payroll
Manage office supplies inventory and place orders as needed
Oversee equipment and vehicle maintenance records and coordinate with vendors
Ensure a tidy and welcoming office environment
Administrative Support:
Schedule meetings, manage calendars, and coordinate travel arrangements
Assist with document preparation, data entry, file management, expense management
Handle incoming correspondence (email, phone, mail) log it into our CRM and direct it appropriately
Prepare reports, presentations, and other materials as needed
HR & Culture Support:
Help coordinate internal events, team-building activities, and celebrations
Assist with maintaining employee records and HR documentation
Act as a point of contact for employee questions related to office policies and resources
Qualifications:
Education: Bachelor’s degree preferred but not required.
Experience: Minimum of 4 years of experience in office administration
Knowledge: Strong understanding of historic preservation principles, construction methods, and materials.
Skills:
Proficient with the MS Office Suite
Experience working with Accounting Software (ie. Quickbooks)
Excellent analytical skills.
Strong attention to detail and accuracy.
Effective communication and interpersonal skills.
Strong organizational and time-management skills.
Physical Requirements:
Ability to lift packages and mail up to 10 pounds
Prolonged periods of sitting at a desk and working on a computer
Benefits:
Health, dental, and vision insurance plan
Retirement savings plan
Paid time off and (6) Company Holidays
Professional development and training opportunities
Job Type: Full-time
Pay: From $60,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Ability to Commute:
Greensboro, NC 27407 (Preferred)
Ability to Relocate:
Greensboro, NC 27407: Relocate before starting work (Preferred)
Work Location: In person
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Title: Administrative/Accounting Assistant (Public Safety)
Company: Town of Brookline
Location: Brookline, MA
