Overview
Administrative Aide – Health Division Jobs in Mesquite, TX at City of Mesquite
FBCG is a COVID-19 Vaccinated Workplace
ADMINISTRATIVE COORDINATOR (FULL-TIME)
OFFICE OF THE CHIEF OPERATING OFFICER (COO)
OPENING DATE: February 12, 2025
CLOSING DATE: February 28, 2025
POSITION OVERVIEW
First Baptist Church of Glenarden (FBCG) is seeking a full-time Administrative Coordinator to support the Chief Operating Officer (COO) and the Senior Director of Business Operations. This role will work alongside the Executive Assistant to the COO to provide high-level administrative and operational support, including project coordination, document preparation, meeting and calendar management, and process improvement initiatives. The ideal candidate will be highly organized, proactive, and tech-savvy, with the ability to handle multiple priorities in a fast-paced environment.
RESPONSIBILITIES
Administrative Support: Provide direct administrative assistance to the COO and Sr. Director of Business Operations, including managing correspondence, preparing briefings, and developing PowerPoint presentations.
Project Coordination: Track projects, update schedules, and assist in the development of operational procedures.
Meeting Coordination: Schedule and organize meetings (in-person and virtual), prepare agendas, distribute materials, and document meeting minutes.
Calendar & Travel Management: Manage schedules and travel arrangements, including booking flights, accommodations, and coordinating itineraries.
Office Operations & Supplies: Oversee central office supply inventory, coordinate vendor orders, and ensure copier maintenance and supply replenishment.
Financial Processing: Receive and process vendor invoices, coordinate approvals, and ensure timely payments through the accounts payable process.
Technology & Data Management: Maintain records across multiple platforms and create reports, organizational charts, and dashboards.
Document Management: Organize and maintain paper and electronic files, ensuring confidentiality and accessibility.
Communication & Hospitality: Answer phones, manage emails, process incoming/outgoing mail, and provide a welcoming presence at the FBCG Welcome Desk as needed.
Expense Reconciliation: Track expenses, reconcile credit card transactions, and prepare purchase requests.
QUALIFICATIONS
Spiritual Alignment: Must be saved, have a servant’s heart, and be a member in good standing (or willing to join) at FBCG.
Character & Professionalism: Must demonstrate Christ-like character, strong integrity, discretion, and sensitivity when handling confidential information.
Education: High school diploma required; Associate or Bachelor’s degree preferred.
Experience:
Minimum of five (5) years in administrative support or business operations.
Minimum of two (2) years of customer service experience preferred.
Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with project management tools such as Asana, Smartsheet, or Microsoft Project preferred.
Familiarity with Visio or similar software for organizational charts and workflow diagrams preferred.
Comfortable using virtual meeting platforms (Zoom, Microsoft Teams) for scheduling and coordination.
Key Competencies:
Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Ability to work independently and as part of a team.
Flexible, proactive, and resourceful problem-solver.
What’s in it for you (Benefits & Perks)
FBCG offers a competitive package that includes medical, dental, vison, paid time off, 403b with employer-paid group life insurance. All benefits are based on full-time or part-time work status.
Affordable medical, dental & vision coverage – large portion paid by employer!
Short Term and Long-Term Disability – paid by employer!
Employer paid group life & AD&D insurance
Vacation, Sick or PTO and holidays
403b with employer contribution
3-days of yearly employer-paid staff retreat
Paid Birthday Day off to celebrate you
2 weeks – Paid parental leave including adoption
Flexible spending accounts (FSA)
Education reimbursement
Employee rewards program
Title: Administrative Aide – Health Division
Company: City of Mesquite
Location: Mesquite, TX
