Overview
Administrative Assist. I/Community Development-Engineering Jobs in Fort Lauderdale – Florida – USA at City of Sunrise, FL
Position: Administrative Assist. I (COMMUNITY DEVELOPMENT-ENGINEERING) 033023
Description
NATURE OF WORK
This classification involves performing various administrative functions in supporting staff and/or governing boards in addition to supervisor for an assigned area of the City. An employee in this position, depending on assigned department: relieves supervisor of non-policy clerical tasks; coordinates arrangements for meetings; maintains calendars; attends, takes minutes, and/or transcribes meeting minutes; assists in budget preparation; conducts research; composes reports; handles assigned projects;
and orders supplies. This position also assigns work to other clerical staff as needed; assists with inquiries; provides technical assistance to others; and delivers training to others.
Examples of Duties
ESSENTIAL JOB FUNCTIONS
* Coordinates, manages, monitors, and analyzes assigned special projects and programs; evaluates effectiveness and efficiency; makes recommendations for improvements; and receives and resolves complaints and concerns regarding projects and programs.
* Provides technical assistance to other personnel in implementing new or modified systems, methods, or procedures; prepares detailed written procedures and new or revised forms; develops plans for implementation; conducts necessary training of personnel regarding new or revised methods; and monitors and observes results achieved.
* Relieves supervisor of clerical and administrative details in matters not requiring policy decisions concerning organizational activities and established policies and procedures.
* Composes correspondence, reports, memoranda, forms, etc.; interprets administrative policies; relays instructions and policy and procedural decisions; and represents supervisor at conferences and meetings, including contacts with outside agencies.
* Participates in the formulation, preparation, and control of department budgets through the following: compiling and analyzing financial information; coordinating the preparation of budget narratives; making budget projections; preparing budget-related documents and charts; preparing and/or supervising preparation of budget reports; and conducting and supervising cost analysis and budget impact studies, etc.
* Takes and transcribes materials from recording media; attends meetings, conferences, and governing boards as recording secretary.
* Researches and compiles data from a variety of sources in connection with special reports, budget preparation, and other matters; assembles materials for supervisor’s reply to correspondence demanding personal attention
* Assists in preparing drafts of rules and regulations pertinent to the entire City or to the particular department assigned; prepares a variety of written documents including study plans, special and regular reports, systems and organizational analysis, work flow charts, etc.
* Receives, processes, and maintains accurate records for assigned department; assists with public record requests as assigned.
* Greets visitors; answers phones; monitors visitors’ manual/electronic log; logs information in/out; answers phones; and processes department mail.
* Tracks documents/activities and follows-up in assigned areas.
* Renews vehicle registrations; monitors GPS system; monitors P-cards; makes travel arrangements; notarizes documents; and processes reimbursements as assigned.
* Oversees specific tasks based on department assignment such as administering typing tests t…
Title: Administrative Assist. I/Community Development-Engineering
Company: City of Sunrise, FL
Location: Fort Lauderdale – Florida – USA
Category: Administrative/Clerical
