Overview
ADMINISTRATIVE ASSISTANT 1 – 06242025-68643 Jobs in Nashville, TN at Correction
Town of Suffield
Job Posting
Position: Administrative Assistant to the Fire Chief
Post Date: June 23, 2025
End Date: July 7, 2025
The Town of Suffield is a quintessential New England town with a longstanding pledge to preserving its historic architecture and agricultural roots. The many people who serve Suffield through town government as employees and volunteers alike remain committed to developing and fostering a strong sense of community among its residents.
The Town of Suffield is seeking an Administrative Assistant to the Fire Chief. This position provides administrative support to the Fire Chief utilizing initiative and judgement. Handles recurring office procedures independently. Serves the residents of Suffield in a customer-oriented manner that promotes a positive, professional image for the Town government.
Hours:
This position is at will. This is a part time ten (10) hours per week position.
Compensation and Benefits:
The salary for this position is $20.00 per hour. This is a non-benefits eligible position.
Supervision Received:
Works under the general direction of the Fire Chief.
Supervision Exercised:
None.
Essential Duties and Responsibilities:
1. Answer phones and general reception duties
2. Sort incoming mail
3. Provide administrative support for staff
4. Reconcile accounts
5. Create and print reports and meeting minutes
6. Update files
7. Collect and record department data
8. Scan documents
9. Order office supplies
10. Update membership roster, fire attendance sheets, etc.
11. Collect all fire attendance and drill sheets for each month
12. Attend monthly Fire Commission Meetings and take minutes for each meeting
13. Prepare information packets for each Fire Commissioner prior to each Fire Commission Meeting
14. Prepare Fire Commission Meeting information and send to Town Clerk
15. Maintain positive working relationships with local government officials, school officials, and the community regarding program offerings and coordination of services; promptly and cordially respond to inquiries and complaints about services and facilities
Other Job Functions:
1. Perform other related work as assigned.
Minimum Qualifications:
Education & Experience:
1. Bachelor’s Degree in a related field preferred.
2. Suitable experience may be substituted for education attainment if deemed appropriate by the First Selectman.
Knowledge, Skills, and Abilities:
1. Responsible, organized and detailed-oriented professional
2. Possess both excellent verbal and written communication skills.
3. Proficient in using Microsoft Office applications
Special Requirements:
1. Valid, active Motor Vehicle Operator’s license preferred.
2. Must submit to pre-employment drug and alcohol testing and fitness for duty testing.
Tools and Equipment Used:
This job operates in a professional office environment with occasionally related fieldwork. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands:
The physical demands here are representative of those that must be met by an employee to perform the essential functions of the job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the essential functions of this job, the employee is frequently required to stand, walk, use hands and fingers, handle or operate objects, controls or standard office equipment, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl and taste or smell.
The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, postage machine, folding machine, printers and fax machines. The noise level in the work environment is usually quiet.
General Guidelines:
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of functions, activities, duties or responsibilities that are required of the employee for this job. Functions, duties, responsibilities and activities may change at any time with or without notice.
Travel:
Travel is primarily local during the business day, although some out of the area travel and overnight may be expected for conferences and seminars.
EEOC Statement:
It is the policy of the Town of Suffield to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Town of Suffield will provide reasonable accommodations that do not present an undue hardship for qualified individuals with disabilities.
The Town of Suffield is an equal opportunity employer m/f/d/v.
The above posting is intended as a guide and is not a complete description of the position or process
Job Type: Part-time
Pay: $20.00 per hour
Expected hours: 10 per week
Schedule:
Monday to Friday
Work Location: In person
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Title: ADMINISTRATIVE ASSISTANT 1 – 06242025-68643
Company: Correction
Location: Nashville, TN
