Overview
Administrative Assistant 1/Trainee (NY HELPS) – 32128 Jobs in Albany, NY at Health, Department of
Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting daily operations, managing schedules, and ensuring smooth communication within the office. This position requires a proactive individual who can handle multiple tasks efficiently while providing excellent customer service.
Responsibilities
Manage and maintain office calendars, scheduling appointments and meetings as necessary.
Answer phone calls and direct inquiries to the appropriate personnel, ensuring clear communication.
Utilize QuickBooks for basic accounting tasks, including invoicing and expense tracking.
Provide administrative support by preparing documents, reports, and presentations as needed.
Maintain organized filing systems for easy retrieval of information and documentation.
Assist with customer service inquiries, addressing concerns promptly and professionally.
Perform data entry tasks and ensure accurate record-keeping across various platforms.
Collaborate with team members to streamline office processes and improve efficiency.
Skills
Strong organizational skills with the ability to prioritize tasks effectively.
Proficiency in QuickBooks and other office software applications.
Excellent typing skills with a keen attention to detail.
Familiarity with phone systems and effective communication techniques.
Bilingual abilities are a plus, enhancing communication with diverse clients.
Solid computer literacy, including experience with Microsoft Office Suite or equivalent software.
Effective calendar management skills to coordinate schedules efficiently.
Exceptional customer service skills, fostering positive relationships with clients and colleagues.
Join us in this exciting opportunity to contribute to our team’s success while developing your administrative skills in a supportive environment!
Job Type: Full-time
Pay: $23.00 – $28.00 per hour
Expected hours: 40 per week
Benefits:
401(k) matching
Health insurance
Paid time off
Schedule:
8 hour shift
Work Location: In person
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Title: Administrative Assistant 1/Trainee (NY HELPS) – 32128
Company: Health, Department of
Location: Albany, NY
