Overview
Administrative Assistant Jobs in Burbank, CA at Mythical
Title: Administrative Assistant
Company: Mythical
Location: Burbank, CA
Title: Administrative Assistant
Salary: $24/hr
Overview: The Admin Assistant will provide support to the Senior VP of Design, Senior VP of Content, and the VP of Programming at Good Mythical Morning.
Responsibilities
Integrate fully into the production workflow at Mythical in order to support executives and anticipate workflow needs
Monitor and track meetings for three executives
Manage complex calendars including scheduling meetings both internal and external
Control the master schedule that tracks production deadlines across multiple projects and is utilized company-wide. Monitor and ensure that the production calendar is up to date with current shoot and air dates, production numbers and production/shoot week schedules
Communicate production and creative updates across multiple teams
Help to coordinate special projects pertaining to live events, marketing plans, charity streams, branded integrations, and other ancillary projects
Gather and track various production-related data related to vendors, crew, and equipment
Order lunches for execs daily, and meals for group meetings
Help assign conference rooms company-wide
Oversee Thumbnails & Titles document, tracking and consistently updating for design team
Handle administrative and financial duties including processing expense reports, and file management
Assist the Office Manager with general office support such as answering phones and monitoring the front/back door as needed
Welcome in guests as needed
Execute and complete research projects for both GMM & Mythical Kitchen channels
Coverage for other Executive Assistants and Coordinators when OOO
Prepare and distribute company-wide gifts
Requirements
At least 1-2 years as an assistant supporting VP-level or above Executive or Producer in a production environment
Ability to handle a very active desk supporting several simultaneous productions
Thorough understanding of the pre-production, production, and post-production processes
Ability to manage multiple projects simultaneously while remaining highly organized and detail-oriented
Excellent work ethic and a positive, can-do attitude
Strong written and verbal communication skills
Thorough understanding of Google Suite of apps (Drive, Docs, Sheets, Slides, G-Mail, Forms and Calendar), as well as being overall tech savvy
Knowledge of Slack and Monday.com is a plus
