Overview

Administrative Assistant Jobs in Atlanta, GA at LEGO Discovery Centre

Job Description

Administrative Support Specialist
Department of Social Services

JOB SUMMARY: This position is responsible for performing secretarial and clerical duties in support of department operations.

MAJOR DUTIES:
o Greets visitors and clients; provides information and assistance; takes messages; refers visitors to appropriate personnel.

o Answers telephone calls; provides information, takes messages, and forwards calls.

o Assists in the completion of required forms.

o Collects, opens, sorts, and distributes mail.

o Files documents and forms; locates and pulls files as needed.

o Prepares documents for mailing.

o Maintains inventory of required forms and documents.

o Updates client addresses and files.

o Prepares vendor sheets.

o Assigns files with case numbers for clients.

o Performs data entry functions and state system computer checks on potential recipients of services.

o Records and prepares minutes for committees as assigned.

o Issues Youth Employment Work Permits.

o Prepares required reports.

o Makes copies.

o Sorts and distributes all motions, hearing notices, and civil summons.

o Performs other related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION:
o Knowledge of county and department policies and procedures.

o Knowledge of modern office practices, procedures, and equipment.

o Skill in compiling and analyzing data.

o Skill in establishing priorities and organizing work.

o Skill in performing mathematical calculations.

o Skill in operating computers and other office equipment.

o Skill in public and interpersonal relations.

o Skill in oral and written communication.

SUPERVISORY CONTROLS: The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES: Guidelines include confidentiality regulations and the Policy and Procedure Manual. These guidelines are generally clear and specific, but may require some interpretation in application.

COMPLEXITY: The work consists of related secretarial and clerical duties. The volume of work to be completed contributes to the complexity of the position.

SCOPE AND EFFECT: The purpose of this position is to provide secretarial and clerical support for department operations. Successful performance results in the efficiency of department operations.

PERSONAL CONTACTS: Contacts are typically with co-workers, other county employees, clients, and the general public.

PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, provide services, and resolve problems.

PHYSICAL DEMANDS: The work is typically performed while sitting at a desk.

WORK ENVIRONMENT: The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.

MINIMUM QUALIFICATIONS:
o Ability to read, write, and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.

o Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one or two years.

Location : SOCIAL SERVICES ADM

Group : NON-EXEMPT

Posting Start : 05/28/2025

Posting End : 06/06/2025

HIRING RANGE: $16.92-$17.77

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Title: Administrative Assistant

Company: LEGO Discovery Centre

Location: Atlanta, GA

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