Overview
Administrative Assistant Jobs in Atlanta, GA at LEGO Discovery Centre
Job Description
Administrative Support Specialist
Department of Social Services
JOB SUMMARY: This position is responsible for performing secretarial and clerical duties in support of department operations.
MAJOR DUTIES:
o Greets visitors and clients; provides information and assistance; takes messages; refers visitors to appropriate personnel.
o Answers telephone calls; provides information, takes messages, and forwards calls.
o Assists in the completion of required forms.
o Collects, opens, sorts, and distributes mail.
o Files documents and forms; locates and pulls files as needed.
o Prepares documents for mailing.
o Maintains inventory of required forms and documents.
o Updates client addresses and files.
o Prepares vendor sheets.
o Assigns files with case numbers for clients.
o Performs data entry functions and state system computer checks on potential recipients of services.
o Records and prepares minutes for committees as assigned.
o Issues Youth Employment Work Permits.
o Prepares required reports.
o Makes copies.
o Sorts and distributes all motions, hearing notices, and civil summons.
o Performs other related duties as assigned.
KNOWLEDGE REQUIRED BY THE POSITION:
o Knowledge of county and department policies and procedures.
o Knowledge of modern office practices, procedures, and equipment.
o Skill in compiling and analyzing data.
o Skill in establishing priorities and organizing work.
o Skill in performing mathematical calculations.
o Skill in operating computers and other office equipment.
o Skill in public and interpersonal relations.
o Skill in oral and written communication.
SUPERVISORY CONTROLS: The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES: Guidelines include confidentiality regulations and the Policy and Procedure Manual. These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY: The work consists of related secretarial and clerical duties. The volume of work to be completed contributes to the complexity of the position.
SCOPE AND EFFECT: The purpose of this position is to provide secretarial and clerical support for department operations. Successful performance results in the efficiency of department operations.
PERSONAL CONTACTS: Contacts are typically with co-workers, other county employees, clients, and the general public.
PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, provide services, and resolve problems.
PHYSICAL DEMANDS: The work is typically performed while sitting at a desk.
WORK ENVIRONMENT: The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.
MINIMUM QUALIFICATIONS:
o Ability to read, write, and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
o Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one or two years.
Location : SOCIAL SERVICES ADM
Group : NON-EXEMPT
Posting Start : 05/28/2025
Posting End : 06/06/2025
HIRING RANGE: $16.92-$17.77
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Title: Administrative Assistant
Company: LEGO Discovery Centre
Location: Atlanta, GA
