Overview
Administrative Assistant Jobs in Melville, NY at Grand Concierge LLC
Madison Square Garden Entertainment Corp. (MSG Entertainment) is a leader in live entertainment, delivering unforgettable experiences while forging deep connections with diverse and passionate audiences. The Company’s portfolio includes a collection of world-renowned venues – New York’s Madison Square Garden, The Theater at Madison Square Garden, Radio City Music Hall, and Beacon Theatre; and The Chicago Theatre – that showcase a broad array of sporting events, concerts, family shows, and special events for millions of guests annually. In addition, the Company features the original production, the Christmas Spectacular Starring the Radio City Rockettes, which has been a holiday tradition for 90 years. More information is available at www.msgentertainment.com.
Who are we hiring?
The Executive Administrative Assistant is responsible for performing administrative duties of advanced degrees of complexity for the EVP Live. These functions include managing correspondence which is often of a confidential nature, preparing research, screening incoming phone calls and mail, communication on behalf of the EVP, and acting as the “gatekeeper;” as well as handling more complicated special projects such as designing and preparing presentations, coordination of complex meetings or travel. In keeping with these duties, the EA will be required to develop an acute understanding of the EVP’s work style, requirements, and preferences, and to utilize this understanding to manage the EVP’s calendars. The EA is expected to accept the delegation of less consequential executive tasks, to perform those tasks with minimal disruption to the EVP, to actively listen and resolve problems, and to anticipate and meet the challenges of a fast-paced environment. In summary, the EA is expected to conform to the highest standards of performance, dependability, and professionalism.
What will you do?
Answer and screen EVP’s telephone calls and visitors. Tactfully handle inquiries and/or refers to appropriate party. Review and answer mail and inquiries on own initiative and determines if EVP’s action is required. Refer routine matters to appropriate person for action and follows up to ensure completion.
Schedule and maintain EVP’s calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements. Anticipates and prepares meeting materials, as needed by EVP.
Coordinate EVP’s travel, hotels, and ticketing for special events.
Independently gather, compile, and analyze information from multiple sources; prepares a variety of detailed memos, reports, or itineraries. Compose routine and non-routine correspondence, memoranda, reports, etc, which are generally confidential in nature. Uses various PC software (Microsoft Office, Excel, Power Point, Outlook) to produce high quality documents.
Act as liaison between EVP and MSG’s senior management relating to executive issues.
Act as liaison between the EVP and direct reports, as well as internal and external contacts. Coordinate activities, conduct research and ensure that requests are carried out. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office, which often cannot be brought to the attention of the EVP.
Coordinate all paperwork necessary for the EVP to approve. Follows up with other departments to ensure that requests are carried out and activities are coordinated.
Ensure that office equipment works properly. Coordinate repair requests with other department staff, facilities and/or outside vendors. Maintain records on all repairs and orders.
Manage the coordination and tracking of all internal department Ticket Requests.
Assist and manage the completion of special projects as requested by the EVP.
What do you need to succeed?
Minimum of 5 years’ experience as an Executive Assistant /Administrative Assistant to a C-Suite Level Executive.
Able to always maintain confidentiality and professionalism.
Well-organized and detail-oriented with the ability to multi-task with a track record as a strategic thinker capable of foreseeing impact of simultaneous projects.
Strong judgment, decision making, time management, and prioritizing skills. Must be energetic, positive, and resourceful.
Highly proficient in Microsoft Outlook, Excel, Word and PowerPoint.
Ability to work multi-task effectively, independently, and proactively; demonstrates initiative, accuracy and thoroughness; monitors own work to ensure quality.
Special Requirements
Ability to work a flexible schedule inclusive of days, nights, weekends and holidays
#LI-Onsite
At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.
We value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. In addition to federal law mandates, MSG complies with all applicable state and local laws governing nondiscrimination in all locations and will consider requests for reasonable accommodations as required.
Title: Administrative Assistant
Company: Grand Concierge LLC
Location: Melville, NY
