Overview
Administrative Assistant Jobs in Latin America at Globaltize
Title: Administrative Assistant
Company: Globaltize
Location: Latin America
Administrative Assistant
Hours Schedule: Part-Time (20 Hours/Week) with Potential to Transition to Full-Time
About Company and Role
It is a growing general contracting and electrical services company supporting residential and commercial projects with a team of electricians and subcontractors. The company is focused on improving operational efficiency, project organization, scheduling, and customer communication as it continues to grow.
We are seeking a reliable and highly organized Administrative Assistant to support the owner/operator with day-to-day administrative operations. This role is ideal for someone who is detail-oriented, proactive, professional, and comfortable managing multiple moving parts within a fast-paced construction and service environment.
The Administrative Assistant will help reduce administrative bottlenecks by managing scheduling, project tracking, customer communication, documentation, estimate support, and organizational systems. The ideal candidate is someone who can work independently, communicate professionally, and help bring structure and organization to daily operations
Key Responsibilities
- Manage calendars, appointments, and scheduling across Google Calendar and related systems
- Coordinate schedules between team members, subcontractors, and clients
- Handle incoming and outgoing client communications
- Respond to customer inquiries and service requests professionally and promptly
- Maintain detailed records for active construction and electrical projects
- Track project timelines, milestones, deadlines, and job progress
- Support coordination between field teams and office operations
- Monitor project budgets, subcontractor costs, and overhead expenses
- Track project-related expenses and financial updates
- Assist with generating budget reports and project summaries
- Support estimate preparation and estimate follow-up processes
- Organize contracts, agreements, invoices, and customer records
Must-Have Qualifications
- Minimum 5 years of administrative, office support, or related experience
- Experience working in construction, contracting, electrical, or trade service industries
- Basic accounting or bookkeeping knowledge
- Familiarity with estimates, invoicing, and project budgeting
- Experience supporting field service or contractor-based businesses
- Fluent English and Spanish communication skills, both written and verbal
- Strong organizational and time management skills
- Strong attention to detail and follow-through
- Professional communication and customer service skills
- Proficiency with Google Workspace (Gmail, Google Calendar, Docs, Sheets)
- Comfortable learning and using project tracking or CRM systems
- University degree
Other Information
- Part-time remote contractor role working approximately 20 hours per week
- Opportunity to transition into a full-time role as company needs grow
- Opportunity to grow alongside a scaling construction and electrical services company
- Directly supports the owner/operator and core operations
- Candidates will undergo identity verification, background checks, reference checks, logic testing, and communication assessments
- Success in this role will be measured by organization, responsiveness, project tracking accuracy, customer communication quality, and operational support effectiveness
- Long-term growth potential with expanded responsibilities as the company continues to scale
