Overview
Administrative Assistant Jobs in City of Binghamton, New York, USA at Keystone Associates Architects, Engineers and Surveyors, LLC
Location: City of Binghamton
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Administrative Assistant
role at
Keystone Associates Architects, Engineers and Surveyors, LLC
Keystone is currently looking for an Administrative Assistant to assist in the administration of individual projects during design and construction phases. The Administrative Assistant will act as the Construction Administrator liaison between Clients, Contractors, Construction Managers, Architects, and Engineers.
Responsibilities include:
During Design Phase:
Provide administrative assistance with the preparation of specifications, using AIA and EJCDC front-end documents. Specification development programs such as Deltek Specpoint Master Spec/Construction Specifications. During the design phase and bidding, responsibilities involve communication with printing companies and plan houses; compilation of addendas; coordination with bidders on Requests for Clarification, pre-bid meeting minutes, bid tabulations, and AIA and EJCDC Agreements between Owner and Contractors.
During
Construction Phase:
Correspondence, logging and processing submittals, meeting minutes, field reports, contractor payment applications, requests for information, proposal requests, change proposals and change orders, and project closeout documentation.
Effective communication with the Client, Contractor, Construction Manager, Architect, Engineer, Consultants, and public agencies is essential.
Maintain filing systems (paper and electronic).
Requirements:
Ability to multi-task and manage multiple projects with various staff members simultaneously.
Excellent organizational and math skills; highly motivated.
Experience with Microsoft Outlook, Word, Excel;
Adobe Acrobat Pro, Bluebeam;
Spec Text, SpecPoint/Master specs; AIA and EJCDC Contract Documents Program; and online Construction Management Programs.
Please send your resume to
Additional Details:
Seniority level:
Entry level
Employment type:
Full-time
Job function:
Administrative
Industries:
Architecture and Planning
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Title: Administrative Assistant
Company: Keystone Associates Architects, Engineers and Surveyors, LLC
Location: City of Binghamton, New York, USA
Category: Administrative/Clerical (Executive Admin/ Personal Assistant, Admin Assistant, Office Administrator/ Coordinator)
