Overview
Administrative Assistant Jobs in Hampton Bays, NY at Weber & Grahn Conditioning Corp
Overview:
Administrative Office Manager
Corporate Office – West Houston
Group 1 Automotive, a leader in automotive retail, is looking to add a qualified Administrative Office Manager to join our team at the corporate office in West Houston.
Group 1 is a Fortune 250 company that owns and operates automotive dealerships and collision centers in the United States and the United Kingdom. We offer our associates a team environment, great benefits, and ongoing training and support. If you are in alignment with our values of integrity, transparency, professionalism, teamwork and respect – now might be the time for you to accelerate your career as part of the best company in automotive retail. Apply today or refer a qualified friend!
In addition to competitive pay, we offer the following benefits:
Health, Dental, Vision, Life, and Disability insurance
401(k) plan with company match
Paid Time-Off
Employee Stock Purchase Plan
Employee Vehicle Purchase Program
Professional work environment, with job training and advancement opportunities
Responsibilities:
Greet guests, direct them appropriately, and offer hospitality including water or coffee
Answer and direct incoming phone calls in a courteous and professional manner
Manage inventory and order office supplies, including kitchen and breakroom stock
Ensure the efficient functioning of the office environment
Manage Office Facilities, including cleaning, and maintenance
Assist in coordination of office activities
Schedule meetings for the Multi-Purpose Rooms and ensure proper setup prior to meetings and events
Ensure visitors follow sign-in procedures and adhere to guest protocols
Sort and distribute incoming mail and promptly notify employees of deliveries
Coordinate and manage all outgoing shipments, including FedEx and courier services
Order business cards as requested
Assist with expense reports for the CEO and CFO by scanning receipts and matching system entries
Provide administrative support to all Executive Assistants with overflow work and departmental needs
Support departments without a dedicated Executive Assistant with general administrative tasks
Assist in preparing Customer Complaint Reports and other special projects as assigned
Assist with preparation, logistics, and on-site needs when the Board of Directors is on-site
Qualifications:
Minimum of 5 years of receptionist, office management, or administrative experience required
High school diploma or equivalent required
Professional training in reception and office management
Strong verbal and written communication skills
Excellent organizational and customer service skills
Ability to manage multiple responsibilities in a professional, fast-paced environment
Professional appearance and work ethic.
*All applicants must pass pre-employment testing to include: background checks, MVR, and drug testing in order to qualify for employment*
Group 1 Automotive is an Equal Employment Opportunity employer.
#LI-NY1
Qualifications:
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Title: Administrative Assistant
Company: Weber & Grahn Conditioning Corp
Location: Hampton Bays, NY
