Overview
Administrative Assistant Jobs in Grand Prairie, TX at Azleway, Inc.
EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR (Bi-Lingual, Japanese & English)
JOB SUMMARY
Will perform a wide variety of administrative tasks in support of company executives, staff and building and office operations. This is an on-site position at SNBL USA’s Everett, WA location. May involve some evening and weekend work.
JOB DUTIES/RESPONSIBILITIES
· Will perform a wide variety of administrative tasks in support SNBL USA’s Everett, WA location.
· Provide general administrative support to: executives and staff from parent company in Japan; onsite staff; and visitors from affiliated and investment portfolio companies.
· Will serve as a point of contact with facility management company responsible for overseeing major construction and building renovation projects in Everett, WA.
· Manage calendars including scheduling appointments, meetings, and conferences.
· Coordinate international and domestic travel arrangements and prepare detailed itineraries for executives, colleagues and visitors from Japan.
· Provide meeting support and coordination including agendas, materials, minutes (if needed) and follow up as necessary.
· Prepare and edit correspondence, reports and presentations.
· Assist with event planning and coordination, as needed.
· Greet visitors. Host guests from Japan. Make arrangements for dining, sightseeing, etc.
· Coordinate conference room schedules, order office supplies and perform other functions in support of Everett, WA location.
· Develop and maintain professional relationships and establish credibility with colleagues at Japan headquarters and in the U.S.
· Proactively looks for and recommends ways to streamline processes and gain efficiencies.
· Handle confidential information with discretion.
· Complete monthly company credit card reconciliations and expense reports.
· Proactively takes on projects and other duties as assigned, to add value and create efficiencies in the day-to-day operations of the Everett, WA office.
· Other duties as assigned
PERSONAL CHARACTERISTICS
Strong sense of urgency and accountability
Self-motivated professional capable of managing workload and prioritizing tasks in a multi-cultural corporate environment
Takes pride in delivering outstanding customer service
Ability to establish clear, effective and respectful relationships with individuals from different cultures
Professional appearance
Strong written and oral communication skills
Professional, respectful and courteous
Enjoys working on a small, close-knit team
REQUIRED QUALIFICATIONS
· A Bachelor’s Degree in Business Administration or related field is preferred, but not required
· At least 5-8 years of experience performing a wide variety of administrative support tasks to executives, staff and visitors
· Ability to read, speak and understand Japanese fluently is required
· Deep understanding of Japanese and American business cultures, norms and customs
· Prior experience living in Japan is highly desirable
· Proficient in using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
· Strong organizational skills
· Strong attention to detail and a high level of accuracy
· Proactive problem-solving abilities
· Equivalent education and experience may substitute for stated requirements
SALARY RANGE: $70,000 – 110,000
EMPLOYEE BENEFITS
Generous Paid Time Off (PTO) program
10 paid holidays
Medical, dental, vision insurance for employees and eligible dependent(s)
401(k) Plan
Basic life and AD&D insurance
Long-term disability insurance
Short-term disability insurance
Life and AD&D for employee, spouse and child(ren)
Employee Assistance Plan (EAP)
Job Type: Full-time
Pay: $70,000.00 – $110,000.00 per year
Benefits:
401(k)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
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Title: Administrative Assistant
Company: Azleway, Inc.
Location: Grand Prairie, TX
