Overview
Administrative Assistant Jobs in Lynchburg, VA at Liberty University
Salary
$2,387.00 – $4,089.00 Monthly
Location
Morgan City, LA
Job Type
Classified
Job Number
206543
Department
LDH-South Central Louisiana Human Services Authority
Opening Date
03/05/2025
Closing Date
3/15/2025 11:59 PM Central
Supplemental Information
Helping people, changing lives through education, prevention, intervention, and treatment in an effort to enhance quality of life.
This vacancy is located at SCLHSA’s St. Mary Behavioral Health Center located in Morgan City, LA. The incumbent will be responsible for all aspects of accounting for St. Mary Behavioral Health Center located in the South Central Louisiana Human Services Authority (SCLHSA).
This vacancy is being announced as a Classified Position and will be filled as a Job Appointment that may transfer into a Probationary Appointment at a future date.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
NOTE REGARDING ADVERTISED PAY:
The actual starting salary depends on the education and experience of the selected applicant.
No Civil Service test score is required in order to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
For further information about this vacancy contact:
Macy Comeaux
HR Director
[email protected]
985-876-8876
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Concepts
Function of Work:
To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.
Level of Work:
Advanced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.
Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Examples of Work
ESSENTIAL FUNCTIONS:
30% Accounting:
Responsible for performing accounting duties daily to ensure all monies collected balances with daily cash logs.
Prepares deposits and balances all monies collected with receipt book for services and PAP collections to verify monies collected.
Balance daily remittance report.
Posts all deposits to check register.
Posts payments received from client to eCW.
Retrieves monthly reports from eCW as instructed by Fiscal department or supervisor.
30% Insurance Eligibility:
Completes pre-appointment audit duties, to include: private insurance and Medicare verification, sliding scale status review, Medicaid verification, review for fiscal, and clinical updates needed.
Completes insurance benefits checks (including private insurance, Medicaid, Medicare, etc.) and interprets the information received. Inputs information into eCW. Communicates fiscal policy information to clients as this relates to person’s insurance benefit and/or financial payor status.
Corrects billing error reports as they are forwarded from the Fiscal Department and ensure EHR information matches information in physical record.
Send request for billing statements to Billing Department as needed.
20% Screening/Orientation:
Conducts interviews with new clients, which consist of explaining and completing various consents, obtaining proof of income (POI) and insurance information, and inputting guarantor and demographic data into eCW as needed.
Meets with client to acquire signatures on consents and acknowledgements and review annual income (sliding scale) and/or insurance status.
Performs annual updates on existing clients
Completes corrections on error reports
15% Daily Administrative Duties:
May assist in other clerical/administrative tasks within the agency or in special projects as directed by supervisor such as screenings, orientation, answering phones, medical records requests, checking clients in/out for appointments, fee collection, etc. Attend all staff meetings and in-services.
5% Other:
Performs other duties as assigned, to ensure smooth operation of the agency policies, procedures, rules and regulations.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year’s Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran’s Day,
Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
Teacher’s Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
Title: Administrative Assistant
Company: Liberty University
Location: Lynchburg, VA
