Overview
Administrative Assistant Jobs in San Francisco, CA at Educated Solutions Corp
Title: Administrative Assistant
Company: Educated Solutions Corp
Location: San Francisco, CA
Our Client a global alternative investment firm is seeking an Administrative Assistant to add to their growing team in San Francisco. This individual will support a main group of 10 investment professionals that are part of 100 employees in the San Francisco office. The role works onsite with normal M-F flexible hours, no travel, pays in the $70K – $90K range based on experience and includes an ample benefit plan.
The key to this role is past experience administratively supporting a team of professionals, preferably in the financial services arena. Strong technical skills are required around the use of Microsoft Office, SAP/Concur (expense reporting), SalesForce, and ZOOM meeting set up. This individual serves as a key point of contact, managing schedules, communications, and administrative tasks while fostering strong relationships with internal and external stakeholders. The incumbent will:
Provide comprehensive support to investment professionals, ensuring seamless daily operations and enhancing overall efficiency.
Complete a broad variety of administrative and personal tasks including managing an extremely active calendar; completing expense reports; arranging complex domestic and international travel plans, itineraries, and agendas.
Serve as gatekeeper of assigned time, schedules, and information while maintaining a courteous and professional manner.
Manage and compose sensitive information and correspondence with the utmost confidentiality.
Anticipate potential schedule conflicts and proactively deal with them before they become issues; Research, prioritize, and follow up on incoming issues and determine an appropriate course of action.
Coordinate logistics for both internal and external meetings and conferences; including video conferencing, catering, preparing meeting materials, printing, and binding presentations.
Organize and execute executive-level events such as Board of Directors Meetings and Off-Site Events.
Produce PowerPoint presentations, Word documents, and Excel spreadsheets.
Qualifications
5+ years of administrative experience in a professional setting
2+ years experience supporting C-Level executives
Bachelors Degree or equivalent experience
Strong Microsoft Office experience
Experience tracking and inputting expenses, creating presentations and scheduling travel
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Emotional maturity and proven ability to handle confidential information with discretion.
Highly adaptable to competing demands, providing the highest level of customer service.
Preferred but not required
Financial Services background
Experience with SAP/Concur
Experience with SalesForce software
