Overview
Administrative Assistant Jobs in Roanoke, VA at ECS Ltd
Description
****Applicants seeking short-term or part-time work with the University of Hawai’i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.
Working Title: Casual Hire – Administrative Officer
Position Number ****Casual Hire
Hiring Unit: Hawaiinuiakea School of Hawaiian Knowledge, Business Office
Location: UH at Manoa Campus
Date Posted: June 17, 2025
Closing Date: June 18, 2024; 11:59PM; HST
Salary: $ 40.55
Schedule:Monday – Friday, up to 19 hours/week
Full Time/Part Time: Part Time
Temporary/Permanent: Temporary
Funds: Special
Duties and Responsibilities
Serves as Administrative Officer with procurement and purchasing authority of $5,000.
Responsible for overall fiscal and grants management, including but not limited to: preaward account establishment and maintenance, budget and budget forecasting, procurement, personnel, disbursing, reporting, and closeout.
Provides administrative staff support and advisement to higher level personnel or organizational groups in the performance of work of substantial scope, difficulty, or complexity in a specialty area.
Prepares pertinent documents including appointment memos, response to internal/external inquiries, legislative requests, etc. Reviews appropriateness of action memos prepared by the School and its programs.
Participates in overall project management and administration of state, federal, and extramural funds allocated to the School.
Prepares, audits and approves financial/personnel transactions and documentation and ensures compliance with University and Federal (as applicable) rules and regulations.
Performs monthly reconciliation of fiscal documents in order to track account balances.
Provides advice and guidance on the most effective and efficient fiscal/personnel methods of managing various programs such as Research Corporation of the University of Hawaii (RCUH), Office of Research Services (ORS), UH Foundation, etc.
Establishes and implements internal procedures for the preparation, processing, and monitoring of fiscal/personnel documents to assure compliance with applicable rules, regulations, and policies.
Maintains and fosters effective working relationships with others both internal and external to the University.
Coordinates personnel and payroll operations; develop and implement internal procedures and make changes as required.
Prepares, reviews, and submits personnel and payroll documents ensuring complete and accurate data input as required by rules and regulations of the university and the state.
Oversees effort certification reports, and any other reports required by funding agencies.
Works with Lead FA on physical inventory and ensures compliance with appropriate state, university, federal and/or sponsoring agency requirements.
Manages the department financial system access forms and user access requirements monitoring.
Provides and/or conducts fiscal compliance training to Principal Investigators (PIs), managers, and administrative support staff as needed.
Provides administrative support service to higher level professionals who manage programs, grants or contracts.
Participates on special teams or committees and prepares plans, reports, and analysis.
Works with senior level professionals in the contract/grant application process including preparing and monitoring grant applications, ensuring proposals meet grant criteria, etc.
Maintains current knowledge of university, state, federal, and, sponsoring agency rules and regulations and ensures faculty and staff are informed of current policy & procedural changes that require immediate implementation.
Other duties as assigned
Denotes Essential Functions
Minimum Qualifications
Possession of a baccalaureate degree in business administration, accounting, finance, human resources, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for fiscal administration, including at least one year of fiscal signing authority; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Considerable working knowledge of principles, practices and techniques in the area of accounting or finance as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with accounting and finance.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Desirable Qualifications
Functional knowledge of University and Research Corporation of the University of Hawaii (RCUH) fiscal and personnel policies and procedures.
Experience with the University’s on-line fiscal management (KFS, eThority or JASPER), myGrant, Research Corporation (fiscal and personnel), SECE and STAR systems.
Ability to generate computer applications such as spreadsheet and database programs to meet reporting requirements.
Familiarity with the Hawaiinuiakea School of Hawaiian Knowledge programs
To Apply:
Please send resume to [email protected].
Inquiries: Daylen Koga; [email protected]
EEO, Clery Act, ADA
The University of Hawai’i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai’i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request: The University of Hawai’i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
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Title: Administrative Assistant
Company: ECS Ltd
Location: Roanoke, VA
