Overview
Administrative Assistant Jobs in El Dorado Hills, CA at Clear Tech Env
About Us
Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’ largest network of experts, Freeman’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new technologies to deliver moments that matter.
Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to senior leadership members. The ideal candidate will excel in managing complex calendars, coordinating travel arrangements, and preparing high-quality presentations in PowerPoint. This role requires discretion, strong communication skills, and the ability to anticipate needs in a fast-paced environment.
This position will support our Growth team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 3 days per week. The ideal candidate will be located in Dallas, TX.
Essential Duties & Responsibilities
Calendar Management: Manage and coordinate multiple complex calendars, ensuring seamless scheduling of meetings, appointments, and events across multiple time zones.
Travel Coordination: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries, ensuring all details are accurate and aligned with preferences.
Presentation Preparation: Create, format, and edit professional PowerPoint presentations, ensuring accuracy, clarity, and visual appeal.
Meeting Support: Organize and prepare for meetings by gathering materials, taking notes, and ensuring action items are followed up on.
Communication: Act as a point of contact, handling correspondence, and screening emails and phone calls on behalf of the executive(s).
Project Assistance: Support on ad-hoc projects, including research, data compilation, and administrative tasks as needed.
Confidentiality: Maintain strict confidentiality and exercise discretion in handling sensitive information.
Organization: Manage expense reporting, filing systems, and other administrative processes to ensure efficiency and accuracy.
Education & Experience
Associate’s degree preferred, High School Diploma or Equivalent with relevant work experience required.
Proven experience as an Executive Assistant or in a similar role.
Proficiency in Microsoft Office Suite, especially PowerPoint, Word, and Excel.
Strong organizational skills with a keen eye for detail and the ability to prioritize multiple tasks.
Excellent written and verbal communication skills.
Experience in coordinating international and domestic travel.
Ability to work independently, anticipate needs, and take initiative.
Demonstrated ability to maintain confidentiality and discretion at all times.
Proficiency in Microsoft Office, Google Suite.
Familiarity with project management tools or CRM software.
Experience working in a fast-paced environment and supporting multiple leaders.
Strong design sensibilities for creating visually appealing presentations.
Travel Requirements
Travel up to 25%
What We Offer
Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.
Medical, Dental, Vision Insurance
Tuition Reimbursement
Paid Parental Leave
Life, Accident and Disability
Retirement with Company Match
Paid Time Off
Diversity Commitment
At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.
#LI-Hybrid
Title: Administrative Assistant
Company: Clear Tech Env
Location: El Dorado Hills, CA
