Overview
Administrative Assistant Jobs in Burlingame, CA at Accrediting Commission for Schools, WASC
JOB DESCRIPTION: To provide secretarial services necessary to relieve the department of routine clerical tasks; maintain friendly and effective relationships between vendors and staff.
QUALIFICATIONS: High school diploma or equivalent. Two years of secretarial experience. Preferred experience with Google Suite, Visions/Purchasing Process, and Audio Visual. Ability to complete a variety of assignments with minimal instruction or supervision. Bilingual (Spanish/English) preferred.
RESPONSIBILITIES:
Provide general secretarial services to the director of technology, including the composition of routine correspondence, typing of evaluations and recommendations, and producing correspondence and/or documents to support presentations, meetings, records, spreadsheets, and databases by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics using a variety of software packages, such as Google and Microsoft applications etc.
Maintain budget, statistics, and other records as directed.
Requisition supplies, materials, and maintenance services, as directed, to maintain the efficient operations.
Oversee the maintenance of records, including requesting and forwarding records in accordance with laws, policies, and regulations.
Process correspondence, including incoming and outgoing mail, telephone, and email inquiries.
Maintain inventory for staff, initiate purchase order requisitions, receive supplies and educational materials, and manage fiscal information via a computerized system.
Manage and communicate schedules by maintaining physical and/or electronic calendars.
Demonstrate familiarity with various office systems/equipment to ensure the maintenance of said office equipment by following manufacturer instructions and established procedures.
Maintain confidentiality of student and staff records.
Create and maintain filing systems by organizing and storing paperwork, documents, and computer-based information.
Serve as a public relations liaison in answering telephones and assisting personnel who desire information and/or services offering the highest levels of customer service to all stakeholders.
Maintain a high level of communication with District personnel with respect to scheduling, progress, and completion of projects.
Manage priorities with respect to support calls, trouble tickets, and schedule repairs and maintenance to ensure timely completion of the project.
Maintain supplies and materials necessary for repairs.
Acquire and maintain any certifications necessary to perform assigned duties.
Perform other duties as assigned.
SALARY: Twelve (12) -month position, beginning salary Level 33, employee benefits in accordance with Board Policies.
EVALUATION: Performance is to be evaluated in accordance with Board Policy on the evaluation of support
personnel.
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Title: Administrative Assistant
Company: Accrediting Commission for Schools, WASC
Location: Burlingame, CA
