Overview
Administrative Assistant Jobs in Los Angeles, CA at Villagio Wood Floors
Ursa Major was founded to address a critical shortfall in the U.S. industrial base and bring a new model to aerospace and defense systems: we design and manufacture the world’s leading propulsion systems for space, hypersonic applications, and missile systems.
Our products and technologies require an extraordinary team – a team that will mold tomorrow’s technologies while deploying today’s best. We are an intrinsically motivated team that has a passion for solving problems and empowering each other every day to develop our skills, knowing that there is always room for growth.
We are seeking an Entry Level, Front Desk Administrative Assistant to work out of our beautiful Berthoud Headquarters. Please note that this is an on-site opportunity.
Our Administrative Assistant supports multiple teams at Ursa Major while holding the most important role of serving as the face of Ursa Major for our guests upon their arrival. We are seeking a vibrant self-starter with incredible interpersonal and time management skills. To this role, you will bring confidence, extraordinary organizational skills, and act as a natural problem solver. We love a can-do attitude here at Ursa Major. Interest in engineering, defense, or aerospace is a plus!
KEY REPONSIBILITIES:
Assist in coordinating non-executive team meetings, customer visits, and events as needed, including conference room preparation, catering, and stocking drinks and snacks.
Assist the Executive Assistant with scheduling, and other administrative requests.
Ensure that all employees, candidates, visitors, and partners of Ursa Major are appropriately and timely greeted.
Meticulously manage the badging system for employees, contractors, and visitors, ensuring proper tracking, reporting, and communication with teammates, clients, vendors, and stakeholders. Assist with visitor sign-in, ID verification, and security screening.
Manage the Ursa Major email account, phone, and voice mailbox, distributing messages as required to appropriate members of the organization.
Distribute physical mail; sort and scan departmental mail to the appropriate points of contact.
Assist with ordering office supplies.
Assist People Operations with internal engagement programs (i.e., anniversary gifts, baby gifts, and desk name tags).
REQUIRED SKILLS:
Excellent interpersonal skills, including great internal and external customer service.
Good time management skills.
Be able to problem solve, plan, organize and maintain records.
Attention to detail.
Ability to operate standard office equipment, including but not limited to computers, telephone, copiers, badge printer, and scanning devices.
Be a team-player and have proactive attitude and motivation.
Maintain integrity and confidentiality.
Must be able to multitask and prioritize work in a high-volume environment.
Proficiency with Microsoft Office Suite is a must, specifically MS Excel.
Be able to work in fast-paced, sometimes high-pressure environment, all while maintaining a calm, positive, and proactive outlook.
Colorado law requires us to tell you the base compensation range of this role, which is $22.00 – $28.00 per hour, determined by your education, experience, knowledge, skills, and abilities. What we can’t quantify for you are the exciting challenges, supportive team, and amazing culture we enjoy. Click here for more information about our awesome benefits.
Classification: Full-time Exempt
Benefits Include:
Unlimited PTO – Vacation, Sick, Personal, and Bereavement
Paid Parental and Adoptive Leave
Medical, Dental and Vision Insurance
Tax Advantage Accounts (HSA/FSA)
Employer Paid Short and Long Term Disability, Basic Life, AD&D
Additional Benefit Options Including Voluntary Life and Emergency Medical Transport
EAP Program
Retirement Savings Plan – Traditional 401(k) and a Roth 401(k)
Equity Grants in the Company
NOTE: Research suggests that women and BIPOC individuals may self-select out of opportunities if they don’t meet 100% of the job requirements. We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role.
US CITIZENSHIP, PERMANENT RESIDENCY, REFUGEE OR ASYLUM STATUS IS REQUIRED.
We’re an equal-opportunity employer. You will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
No outside recruiters, please.
Title: Administrative Assistant
Company: Villagio Wood Floors
Location: Los Angeles, CA
