Overview
Administrative Assistant Jobs in Dubai, United Arab Emirates at Ibn Al Haj Chemicals
Title: Administrative Assistant
Company: Ibn Al Haj Chemicals
Location: Dubai, United Arab Emirates
Role Description
This is a full-time on-site role for an Administrative Assistant, based in Dubai, United Arab Emirates. The Administrative Assistant will provide essential support across procurement, sales, and general administrative functions to ensure smooth day-to-day operations and excellent service to clients and internal teams.
- Answering incoming calls and emails, directing inquiries to the appropriate team members, and providing initial client or vendor support.
- Preparing and processing purchase requisitions, quotations, and sales invoices while coordinating with suppliers and logistics for timely delivery.
- Updating CRM/ERP records with new customer details, order status changes, payment confirmations, and follow-up notes throughout the day.
- Handling general administrative tasks such as data entry, document preparation, and tracking and maintaining company related documents.
Qualifications
- Must have Bachelors degree.
- Must have minimum 3 of sales support and/or procurement experience.
- Strong organizational and multitasking skills, ability to work independently and handle multiple sales support functions.
- Proficiency in office software (MS Office) and ERP/order management systems; experience with Tally ERP is a plus.
- Good communication skills, both written and verbal, to interact effectively with business clients and internal teams.
- Detail-oriented with good problem-solving ability and willingness to learn and adapt to business needs.
