Overview
Administrative Assistant Jobs in Massachusetts, USA at Natixis Investment Managers
Overview
The Administrative Assistant is responsible for providing administrative support to senior members of the Sales department. This individual will also work with other administrative assistants and departments to provide supplemental/back-up support as needed. This is a hybrid position located in Boston, MA.
What you’ll do:
Provide general administrative support including phone coverage, calendar management, correspondence, meeting notes, maintaining industry subscriptions, expense reporting and invoice processing, and tracking and maintaining contracts.
Coordinate meeting logistics and prepare meeting materials/presentations.
Coordinate travel arrangements for domestic and international travel.
Work with and interact with employees of all levels throughout the organization in a professional manner.
Responsible for confidential and time sensitive materials.
Prepare PowerPoint presentations on behalf of team, using graphs, charts, and Excel.
Facilitate task tracking for major projects and coordinate department activities.
Support ad-hoc projects and provide back-up for other administrative assistants, as needed.
What you’ll bring:
1-2 years of corporate experience preferred.
College degree and/or relevant work experience.
Ability to positively influence and leverage relationships.
Excellent organizational skills and the ability to prioritize projects and work independently in a fast-paced environment.
Excellent interpersonal and communication skills.
Strong project management skills and the ability to handle multiple tasks.
Strong attention to detail.
High degree of professionalism and ability to interact effectively with internal and external colleagues.
Willingness to undertake all levels of administrative duties and be a team contributor.
Excellent Microsoft Office skills (Outlook, Word, Excel, and PowerPoint).
Who we are:
We put the best interests of our clients, employees, communities, and environment first in everything we do. We’re dedicated to fostering a culture of collaboration, diversity, and inclusion that supports employee growth. We believe this creates equal opportunities for our employees — and better outcomes for our clients and communities. We offer a robust benefits package designed to integrate life and work and to support our employees.
Benefits include, but are not limited to; comprehensive medical, dental and vision insurance, paid time off, 401k plan, tuition reimbursement, student loan repayment program, wellness benefits and volunteer programs.
For additional insight on working at Natixis, visit:
#NatixisIMCulture
Natixis Investment Managers is an equal opportunity employer and does not discriminate in recruiting, hiring, training, promotion or other terms, conditions and privileges of employment on the basis of race, color, age, national origin, ancestry, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information, military or veteran status, physical or mental disability, or any other status protected by law.
* Benefits eligibility is for permanent employees of Natixis Investment Managers. Interns, contractors and temporary workers are not eligible for benefits.
Natixis Investment Managers does not charge fees to participate in the interview process or for employment equipment and does not send employment offers through social media channels. We take security and privacy seriously. If you have been contacted by someone claiming to represent Natixis Investment Managers and are unsure about the legitimacy of the communication, please verify the contact details with Natixis Investment Managers directly.
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Title: Administrative Assistant
Company: Natixis Investment Managers
Location: Massachusetts, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration), Business (Office Administrator/ Coordinator, Business Administration)
