Overview
Administrative Assistant Jobs in Glendale, CA at KDG
Title: Administrative Assistant
Company: KDG
Location: Glendale, CA
KDG Construction Consulting is seeking an experienced and exceptionalAdministrative Assistantto support the corporate team. Duties will consist of front desk oversight, property management assistance, accounting support and other administrative tasks. The ideal candidate will be professional, organized, have exceptional attention to detail, and solid time-management skills.
This position will report to the Manager of Corporate Services. The Administrative Assistant will be full-time (40 hours per week) and based in our Glendale, CA office. Hybrid and remote work arenotavailable for this position.
RESPONSIBILITIES:
Front Desk & Admin Support– Due to the nature of these job duties, the Administrative Assistant will be required to work during company business hours (8:00am – 5:00pm PST).
Phone Operator – answer, screen and route all incoming calls. Distribute phone messages or note of calls, as necessary
Greet any visitors or guests and direct to appropriate personnel
Open, sort, and distribute office mail and deliveries
Prepare, ship, and deliver packages using FedEx/UPS/USPS (as needed)
Stock, order, and maintain office supplies
Maintain company filing system, both electronic and physical
Provide support for corporate event execution, as needed
Ensure tidiness of reception area, conference room and kitchen daily
Other administrative tasks, as assigned
Accounting Support
Processing accounts payable for multiple entries
General bookkeeping
Credit card statement reconciliation
Payroll processing support
Property Management Support
Monthly invoicing
Inventory
REQUIRED SKILLS AND EXPERIENCE:
2-3 years of recent administrative work experience with a focus on accounting needs in a corporate environment
High School Diploma is the minimum education requirement. Associate or Bachelor’s degrees in any discipline are highly desired.
Demonstrated ability to follow instructions, multi-task, follow up, and be flexible to adjusted assignments, as necessary
Strong self-motivation, time management, critical thinking, and organization skills
Self-directed and able to work with minimal supervision
Proficiency in Quickbooks, M.S. Office Suite, specifically Word and Excel
Ability to maintain a professional and positive attitude while demonstrating confidentiality and discretion
Excellent written and verbal communication skills
Anticipated Salary Range: $53,000- $64,000
About KDG: KDG Construction Consulting is a leading provider of program, project, and construction management services. The firm serves clients in a broad range of markets throughout Southern California, including aviation, transportation, and infrastructure. KDG provides a full spectrum of management and technical services spanning the entire lifecycle of a construction project.
Employment with KDG: KDG Construction Consulting is an Equal Opportunity Employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
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