Overview
Administrative Assistant Jobs in Henrico, VA at Teamsters Joint Council of Virginia No. 83 Health & Welfare and Pension Funds
Enflite believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the individual nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.
Position Overview:
Provide administrative support to human resources and business management. This position requires exceptional customer service and the ability to interact with a diverse group of internal and external customers at all levels of the organization. Duties include a focus on human resources support while managing front end processes.
Essential Functions:
It is essential for all employees to adhere to Company policies.
Greet visitors upon their arrival to Enflite
Maintain guest logbook at front desk, issue visitor badges and direct visitors to appropriate person
Answer incoming phone calls
Assist with all aspects of internal and external meetings
Maintain confidential department records and files in accordance with internal company procedures
Performs periodic audits of HR records to ensure required documentation is maintained
Assist with HR forms and policies updates
Assist with recruiting, job postings, scheduling interviews
Assist with new hire onboarding, employee information and general HR administrative duties
Job Specifications (Knowledge, Skills, and Abilities):
Ability to set priorities, meet deadlines, and multitask
Excellent organization skills with strong attention to detail
Excellent teamwork skills and high degree of initiative required
Excellent communication and presentation skills, both written and verbal
Work independently and possess a high level of self-motivation and initiative
Ability to maintain a high level of confidentiality
Must be proficient with MS Suite (Word, Excel, Outlook, Power Point)
Familiarity with a human resource information system (HRIS), such as Paycom, preferred
Education, Certifications and Experience:
High School Diploma or GED
Three (3) years of experience of administrative or comparable experience.
Company Benefits:
Medical, dental, vision insurance with generous portion of premium paid by Enflite
401(k) with company match
Life insurance, disability insurance
Paid time off
Paid company holidays
Annual discretionary bonus eligibility
Fun activities each month (past events have included cookouts, baking competitions, cornhole tournaments, water balloon fights)
Physical Demands and Work Environment:
Working conditions are normal for that of a manufacturing/machine shop/office environment.
All employees are expected to adhere to Company safety policies and wear personal protective equipment when exposed to work areas or performing tasks where it is required.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required.
The characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties that may be required for this position. Additional duties are performed by the individuals currently holding this or similar positions and additional duties may be assigned.
EQUAL OPPORTUNITY EMPLOYER
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Title: Administrative Assistant
Company: Teamsters Joint Council of Virginia No. 83 Health & Welfare and Pension Funds
Location: Henrico, VA
