Overview
Administrative Assistant Jobs in Layton, UT at Primary Residential Mortgage Inc
Full Job Description
Position purpose – Responsibilities/Duties/Functions/Tasks
The purpose of this position is to provide administrative support to a Department and/or Manager. Duties include general clerical, reception, and project based work. The administrative assistant is to maintain a professional company image while interacting with clients and visitors in person and by phone.
Answers telephones and transfers calls to appropriate staff member
Meets and greets clients and visitors
Creates and modifies documents using Microsoft Office
Performs general clerical duties including but not limited to photocopying, faxing, mailing, and filing
Maintains hard copy and electronic filing system
Signs for and distributes UPS/Fed Ex/Airborne packages
Coordinates and maintains records for staff office space, phones, parking, company credit cards and office keys
Coordinates meetings and conferences
Maintains and distributes staff weekly schedules
Supports staff in assigned project based work
Maintains supplies/inventory, determines inventory levels, orders needed supplies, and verifies receipt of ordered supplies
Completes operational requirements by scheduling and assigning administrative projects and expediting work results
Qualifications
Basic reading, writing, and arithmetic skills required
Strong attention to detail
Strong communication skills, both written and oral
Ability to effectively and professionally handle difficult situations that may arise when working with branches/divisions
Ability to multi-task
Knowledge of Microsoft Excel and Microsoft Word
Familiarity with Accounting terms and procedures (e.g. debits, credits, General Ledgers, etc.)
Preferences
Knowledge of Microsoft Office and telephone protocol
Professional verbal and written communication skills
The ability to type 50 wpm.
The ability to control inventory and manage supplies
Reporting skills, administrative writing skills, Microsoft Office skills, knowledge of management processes, organization skills, ability to analyze information and solve problems
Company Conformance Statement
In the performance of assigned tasks and duties all employees are expected to conform to the following:
Review and adhere to policies and guidelines contained within the Employee Handbook, including privacy and information security guidelines.
Act within delegated authorities and adheres to applicable policy and procedures associated with such authorities.
Contribute to establishing a respectful workplace where diversity is critical to innovation and growth.
Ensure every action and decision is aligned with PRMI values.
Partner with your management team to understand performance expectations and measurements. Effectively utilize feedback and coaching opportunities while seeking to learn and develop within your role at PRMI.
Realize team synergies through networking and partnerships across PRMI.
Embrace change; act as advocate and role model, promoting an approach of continuous improvement.
Maintain a high standard of customer care while actively listening to customers in an effort to understand their views and needs. Take ownership of problems and issues, taking into consideration the breadth of PRMI competencies in providing solutions.
Work independently while understanding the necessity for communicating and coordinating work efforts with othe…
Title: Administrative Assistant
Company: Primary Residential Mortgage Inc
Location: Layton, UT
Category:
