Overview
Administrative Assistant Jobs in San Marcos, CA at Wounded Warrior Homes
Full Job Description
Summary Description
This position supports Executive Director, operations, fundraising and communications to maximize Wounded Warrior Homes’ mission. Availability on occasional nights and weekends to support event and community relations would be a part of the position.
Responsibilities
Executive Director support
Provides administrative assistance, such as reviewing, writing and editing emails and other correspondence, drafting memos, and preparing communications (including presentation visuals) on the Executive Director’s behalf
Manages Executive Director’s calendar
Screens and directs phone calls, opens and distributes mail
Welcomes visitors and identifies the purpose of their visit before directing them appropriate department
Drafts operational memos, e.g., corporate records updates, board resolutions, and takes notes as needed for committee and staff meetings
Schedules staff meetings, tracks and coordinates birthday celebrations, staff retreats, and other notable events
Keeps (and supports the keeping) orderly and organized physical and digital files
Assists with design and production of donor recognition and appreciations
Works on special projects as assigned
Works occasional nights and weekends to support event and community relations
Maintain communication for Volunteer program, including scheduling
Board of Directors Support
Works with the Board President to maintain Board calendar
Works with Board President and other Board members to prepare and submit monthly Board meeting Consent Agenda
Updates and prints/organizes Board manual as needed
Operations Support
Works with Assistant Director as first-line triage for questions / concerns as they arise from clients, vendors, volunteers, partners, media representatives, etc. Resolves, communicates, and escalates as needed in a timely manner.
May occasionally be asked to project manage and /or resolve various issues related to physical home sites to ensure an optimal veteran client experience.
Assist with creation and management of capital campaign
Assist in development and planning of special projects
Event follow-up/thank you correspondence
Assist in development of content for various media publications, website, social media, and event campaigns
Position Qualifications
Minimum 2 years’ experience as an Administrative Assistant, Personal Assistant or similar role in a fast paced, multi-tasking environment
Outstanding organizational and time management skills, and ability think proactively and prioritize work
Must have excellent skills with MS Office and Google office software, and be able to learn/navigate new software programs as needed
Knowledge of Salesforce
Knowledge of event software similar to Classy
Knowledge of Mailchimp
Experience exercising discretion and confidentiality with sensitive company information
Ability to manage information flow in a timely and accurate manner
Collaborates well with a team and must be able to clearly and effectively communicate instructions to other team members
Has excellent communication skills
Ability to set long-term goals and develop plans to meet them
Must be poised and professional in all scenarios
Must demonstrate compatibility with Wounded Warrior Homes’ core values
Must be able to lift 20 lb or more, have reliable transportation and the ability to work flexible hours
Prior military experience or military family member a plus
C…
Title: Administrative Assistant
Company: Wounded Warrior Homes
Location: San Marcos, CA
Category:
