Overview
Administrative Assistant Jobs in San Francisco, CA at Hall Capital Partners LLC
Title: Administrative Assistant
Company: Hall Capital Partners LLC
Location: San Francisco, CA
ROLE: Administrative Assistant
LOCATION: San Francisco
REPORTING TO: Managing Director, Portfolio Management Group
Hall Capital Partners is an independent, privately owned investment advisor and Outsourced Chief Investment Office that builds and manages multi-asset class global investment portfolios for families, endowments, and foundations. Our clients have made extraordinary contributions to business, philanthropy, government, academia, and society, and our investment activities enable our clients to continue these contributions. As of December 30, 2023, we direct more than $43.5 billion of investment assets for our clients and a platform of pooled vehicle investors. Founded in 1994, our approximately 185 employees operate from office in San Francisco and New York.
Role Summary
Hall Capital is seeking a proactive and innovative Administrative Assistant to join our Portfolio Management Group (PMG). This role not only involves traditional administrative tasks, but also offers the opportunity for the right candidate to make an impact by improving and streamlining our current processes. The ideal candidate will be highly organized, detail-oriented, energetic, proactive, have an eye for efficiency, positive attitude, and embody the “no job is too small” philosophy.
This role provides an excellent opportunity to join a world-class organization that values results, creativity, intensity, and transparency.
How You Will Make an Impact
Provide overall assistance to the PMG team as needed. This may include handling various administrative tasks to support the effective operation of the group.
Perform heavy calendaring duties for the team, scheduling meetings, and ensuring all schedules are well-coordinated and conflicts are avoided.
Coordinate all aspects of travel arrangements for team members including flights, accommodation, and transportation.
Build a strong understanding of the team’s goals, operations, and needs. Proactively contribute strategies for efficiencies and help the team in executing tasks effectively.
Provide specialized administrative support for Managing Directors, including handling sensitive or confidential information and coordinating monthly expense reports.
Assist with the creation and production of client books, ensuring they are accurate and produced in a timely manner.
Assist in planning and coordinating events, both internal and client-centered. This includes logistics, venue management, scheduling, and ensuring all necessary resources and equipment are available.
Be an active member of the Administrative Team, serve as backup Reception as needed.
Additional duties as assigned.
Who You Are
Have a Bachelor’s degree or equivalent education and experience.
Possess a minimum 2+ years of experience as an assistant or in a service focused position.
Are highly proficient in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
Enjoy working in a diverse team environment where accountability, collaboration, and initiative are highly valued.
Enjoy providing excellent customer service, both internally and externally.
Possess excellent organization skills and a strong ability to balance time-sensitive priorities while maintaining a high level of attention to detail.
Demonstrate strong verbal and written communication skills.
Are able to handle pressure and thrive in a fast-paced, deadline-motivated environment with multiple supervisors.
Prioritize operat…
