Overview
Administrative Assistant Jobs in Dayton, Ohio, USA at WestCare
Position: Administrative Assistant (46396)
Job Details
Job Location: 624 XENIA AVE – DAYTON, OH
Position Type:
Full Time
Education Level:
High School
Salary Range: $20.00 – $20.00 Hourly
Job Shift:
Day
Description
Position Summary:
Person in this position will support the Regional Vice President of West Care Ohio. Essential Job Functions include those listed below.
Essential Job Functions:
• Direct executive office communications: screen and track all calls, e-mail, and correspondence routed to/from the executive office; deliver/route messages and conduct follow-up as necessary.
• Organize and maintain executive files.
• Draft and write multiple types of executive correspondence.
• Create basic statistical spreadsheets and reports.
• Maintain calendars for the Regional Vice President.
• Coordinate meeting and event scheduling with internal and external participants.
• Ensure Regional Vice President is prepared for meetings, including scheduling and briefing materials.
• Arrange travel and accommodations.
• Track business expenses and file expense reports.
• Serve as liaison with Board members, Foundation staff, and external entities including government agencies and all stakeholders.
• Occasionally attend functions or official business on behalf of Regional Vice President.
• Handle confidential information with discretion.
• Prepare/approve correspondence and meeting minutes.
• Maintain office supplies and materials.
• Scribe and distribute facility meeting minutes.
• Participate in administrative staff meetings and other seminars as requested.
• Create and maintain automated employee data reports.
• Perform research and prepare related reports.
• Represent West Care’s mission, vision, and values in all activities.
• Complete all required orientation and training courses in a timely manner.
• Perform other duties as assigned.
Qualifications
Education:
• High School Diploma or equivalent is required.
• Bachelor’s degree or equivalent
Experience and Competencies:
• Four years previous experience preferred.
• Ability to exercise judgment and discretion.
• Ability to work well in a team environment.
• Adherence to high standards of confidentiality and ethical conduct.
• Basic math skills and ability to collect data and draw conclusions.
• Strong verbal and written communication; ability to work under time constraints.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent interpersonal skills.
• Organizational and detail-oriented abilities.
• Analytical problem-solving and crisis response.
• Ability to build positive relationships and work independently.
• Knowledge of HIPAA, professional ethics, consumer rights, and confidentiality.
Valid driver’s license and ability to obtain and maintain West Care’s vehicle insurance is required;
Working Conditions:
Work is primarily performed in an office or residential treatment setting; and
Some outdoor activities may be required.
#J-18808-Ljbffr
Title: Administrative Assistant
Company: WestCare
Location: Dayton, Ohio, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management)
