Overview
Administrative Assistant Jobs in Richfield, OH at Hissong Group, Incorporated
Full Job Description
ADMINISTRATIVE ASSISTANT
The primary function of the Administrative Assistant is to handle and route all incoming calls and provide staff support to the Business Manager and day-to-day activities of Hissong Group.
DUTIES & RESPONSIBILITIES
? Answer and transfer phone calls, take messages, provide information.
? Meet, greet and direct guests, vendors, salesmen, customers and employees as they arrive at Hissong Group corporate headquarters.
? Manage incoming and outgoing mail, pick up and take to Post Office & mail box, sort and deliver to addressee.
? Maintain work station and keep area clean, neat, and organized.
? Ensure kitchen and lunchroom supplies are well stocked and organized and make coffee daily and for meetings.
? Monitor company website for accuracy as personnel changes occur and hours of operation are changed. Forward sales leads, inquiries, employment applications, and credit applications generated from the website to the appropriate individual as directed.
? Update and post announcements, changes to benefit programs, forms to company Microsoft SharePoint site as necessary and directed.
? Coordinate quarterly update of telephone, cell phone, and e-mail directories.
? Maintain postage meter level requirements.
? Maintain assigned expense account management spreadsheets including monthly phone bills, company vehicles, and certificates of insurance.
? Assist Administrative Manager in preparing invoices for re-bill to stores and mailing payments.
? Be responsible for copier and office machinery supplies and maintenance.
? Monitor and maintain organization of the office supply closet, place orders to replenish supplies as necessary within budget.
? Assist with human resources functions as assigned by Administrative Manager including updating employee database as hires and terminations occur, COBRA and ESOP letters, and audit of health insurance premiums.
? Enroll new employees and delete terminated employees from Health, Vision, and Dental plans as directed.
? Make changes to Employee Handbook as directed and maintain a supply for distribution to the branches as requested.
? Assist in administration of the Drug Free Workplace program, including communicating testing, random list administration, filing and billing.
? Prepare draft letters and revise presentations for senior management.
? Manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, and catering.
? Research, compare price and book travel arrangements; airline tickets, rental cars, hotel accommodations and entertainment when approved, as needed.
? Maintain and protect highly confidential corporate information and communicate information within scope of authority.
? Coordinate and maintain company wide graphic standard for business cards letterhead, etc. Order stationery and business cards as needed.
? Maintain the Customer Relations Management (CRM) database and prepare reports as directed.
? Assist in covering receptionist desk at dealership as needed.
? Assist Admin Manager, President, CFO and Management staff as needed.
? Follow all accounting and procedural rules as outlined in the Company Employee Handbook.
? Comply with all safety policies, practices and procedures. Report all unsafe activities to the Business Manager.
? Abide by the Company Drug Free Policy.
? Additional duties may be added as needed.
Title: Administrative Assistant
Company: Hissong Group, Incorporated
Location: Richfield, OH
Category:
