Overview
Administrative Assistant Jobs in Key West, FL at Hilton
SUMMARY:
Provides administrative assistance for the Human Resources Department in accordance with the company policies and procedures. Provides support in a variety of areas and functions. Manages Agency Staff Interviews/Onboarding, Visitor management.
DUTIES AND RESPONSIBILITIES:
Primary liaison with 7 temporary agencies. Works closely with HR Manager and/or area leaders to obtain resource needs. Coordinates interviews, start dates, orientations and dismissal of temporary workers as needed. Performs new hire orientations as needed.
Creates/Maintains agency staff personnel records
Interacts with IT Support for new/deactivated agency staff network/email accounts
Oversee agency staff time reporting on weekly basis
Manages office security system (Lenel). Creates/Deactivates badges. Administer badging logs.
Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing.
Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations. Responds to visitors, clients, and employees in a courteous and professional manner.
Assists with plant events, engagement surveys, training classes, service anniversaries, employee recognition programs.
Opens and routes incoming mail.
Composes and types routine correspondence as required.
Organizes and maintains file system; files correspondence and other records.
Orders supplies for HR Department, arranges for vending machine maintenance, and keeps reception area organized.
Orders lunches for meetings, makes travel arrangements, performs expense accounting
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Performs other related duties as assigned by management.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
QUALIFICATIONS:
High School diploma, advanced education preferred
Commitment to excellence in customer service and high standards
Excellent written and oral communication skills
Strong organizational, problem-solving, and analytical skills
Ability to manage priorities and workflow
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
Acute attention to detail
Strong interpersonal skills
Ability to deal effectively with a diversity of individuals at all organizational levels.
Computer skills required: (Microsoft Office; Microsoft Outlook)
COMPANY COMPETENCIES:
Diversity – Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Safety and Security – Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
JOB COMPETENCIES:
Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
PHYSICAL DEMANDS AND WORK ENVIORNMENT:
Continually required to stand, walk and sit
Continually required to utilize hand and finger dexterity
Continually required to talk or hear
Title: Administrative Assistant
Company: Hilton
Location: Key West, FL
