Overview
Administrative Assistant Jobs in Sterling, VA at REI Systems
We are looking for a responsible Administrative Assistant to perform a variety of administrative, accounting, and clerical tasks with experience in the Construction Industry. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, managing our company’s general administrative and accounting activities such as accounts payable, accounts receivable and general ledger account reconciliations. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have 5 – 10 years Construction Accounting experience, proficient in QuickBooks, excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
Answer and direct phone calls
Process accounts payable invoices and pay bills
Post credit card receipts and reconcile credit card accounts
Prepare AIA payment applications and project billing
Prepare and maintain project cost spreadsheets
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Skills
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Proficiency in QuickBooks accounting software
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Job Type: Full-time
Pay: $16.00 – $22.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
Title: Administrative Assistant
Company: REI Systems
Location: Sterling, VA
