Overview
Administrative Assistant Jobs in Providence, RI at Tailored Management
Job Title: Office Administrator
Location: Scottsdale, AZ
Compensation: $45,000 annually
Benefits: Health insurance, 401k participation, paid time off.
Job Type: Full-Time W2 Office Administrator
About Us:
Join our dynamic team in the commercial plumbing and HVAC industry where we pride ourselves on fostering a collaborative and innovative work environment. As a leader in our industry, we are committed to excellence and empowering our employees to grow and succeed.
Position Overview:
We are seeking a highly organized and proactive Office Administrator to join our team. This role involves a blend of general office duties and providing administrative support to our out-of-market staff. The ideal candidate will be a versatile problem-solver with exceptional communication skills and the ability to manage multiple tasks efficiently.
Key Responsibilities:
Perform general office duties, including but not limited to, handling phone calls, managing mail and deliveries, maintaining office supplies, and ensuring the office environment is tidy and functional.
Provide administrative support to out-of-market staff, including scheduling meetings, coordinating travel arrangements, and assisting with document preparation and management.
Serve as the first point of contact for visitors, offering a warm welcome and assistance.
Manage calendar appointments and meeting room bookings for company executives and teams.
Assist in the preparation of regularly scheduled reports and presentations.
Support the HR department with the onboarding process of new hires, including preparing welcome packs and coordinating orientation sessions.
Facilitate internal and external communication by distributing relevant company information as required.
Liaise with IT support for any office equipment and technology issues, ensuring a swift resolution.
Undertake special projects and ad-hoc tasks as directed by management.
Requirements:
Proven experience as an office administrator, office assistant, or relevant role.
Strong organizational and planning skills, with a keen attention to detail.
Excellent communication and interpersonal abilities.
Proficiency in MS Office and familiarity with office management software (e.g., ERP systems).
Ability to work independently and as part of a team in a fast-paced environment.
High school diploma; additional qualification in Office Administration or a related field is a plus.
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Title: Administrative Assistant
Company: Tailored Management
Location: Providence, RI
