Administrative Assistant Job in Newcastle NSW at University of Newcastle –

Job no: HRC0001906

Category: Professional, HEW 4

Full time 12-month fixed-term opportunity based at our Callaghan Campus

Higher Education Worker Level 4 + 17% superannuation

Provide high level administrative support to the School of Information and Physical Sciences

Be challenged and imagine with us

As the Administrative Assistant you will be responsible for providing high level administrative support to the School of Information and Physical Sciences and its academic staff.

In this role you will:
Assist with the organisation of meetings and preparation of agendas and minutes

Efficiently respond to a broad range of enquiries and requests from staff and students

Provide support for courses and programs including assistance with admissions and enrolment

This 12-month fixed term position is full time and will be located at the Callaghan Campus (Awabakal and Worimi land).

How will you inspire us?

You will have:
Proficient communication skills, both written and verbal

Demonstrated administration experience including the ability to interact with a diverse range of people

High level of attention to detail, organisational skills, and the ability to work to competing deadlines

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do.

The University of Newcastle is an equal opportunity employer committed to equity, diversity and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

The College of Engineering, Science and Environment (CESE) brings together expertise in engineering, environment and the sciences to deliver life ready graduates and transformative solutions to our region and world. The College strives for excellence, innovation, and equity in all its areas.

What we offer

The remuneration for this position is from $65,591 + 17% superannuation and is commensurate with skills and experience.

For information on our employee benefits (such as flexible working, discounts in private health insurance and gym memberships and salary packaging) please visit here.

Your next steps

Please visit here for a guide on how to apply for a role.

If viewing this on a job board other than the University’s please click ‘Apply’ to reach the University’s website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application.

Your application must include:
Your resume

A cover letter outlining your motivation to apply for this opportunity

A statement addressing the Essential Criteria listed below

Well-developed written and verbal communication skills together with a proven ability to positively interact with a diverse range of internal and external stakeholders.

Demonstrated experience as a Personal Assistant with advanced proficiency in the use of MS Office application and corporate IT systems.

Well-developed problem-solving skills, exceptional attention to detail, high level organisational skills with the ability to meet competing deadlines.

Demonstrated experience in taking ownership and driving innovation, process improvement and contributing to overall corporate operations.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

For the full list of the selection criteria and role responsibilities, please download the Position Description (available in the Related Documents section below).

For specific position enquiries, please contact Juliane Turner, Team Leader, School of Information and Physical Sciences on (02) 4921 5483 or via email [email protected]

Having Difficulties? Please reach out to us: [email protected]

Closing date: Monday 27 March 2023 at 11.59pm AEDT

We are excited to be Looking Ahead with you


About the Company

Company: University of Newcastle –

Company Location:  Newcastle NSW

Estimated Salary: