Overview
Administrative Assistant Jobs in United States at W. M. Keck Observatory
Benefits:
Health insurance
Opportunity for advancement
Paid time off
Vision insurance
Benefits/Perks
Competitive Compensation $20-$24/hr
Paid Time Off
Career Growth Opportunities
Group Health/Dental/Vision
Simple IRA with Company Match
Paid Holidays
Job Summary
We are a small business seeking a motivated and outgoing Office Operations Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our leadership team, ensuring the office runs smoothly and efficiently. Our ideal candidate will have excellent time management skills and people managing abilities. Your responsibilities will include providing structure to our organization and spearheading scheduling and invoicing. A strong candidate will balance customer service, data entry, invoicing and overall program needs. Supervising and monitoring the work and performance of administrative staff, implementing and maintaining procedures/office administrative systems: you will be the link between our departments to ensure the smooth flow of information and organization. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
Develop, update, and maintain relevant office procedures
Maintain an organized filing system with proper documentation
Insert customer and account data accurately & efficiently
Communicate with Field Manager to ensure proper staffing/scheduling needs
Perform administrative tasks as delegated by the Field Manager
Supervise communication channels between employees and customers
Oversee office staff and ensure their productivity
Lead scheduling team and conduct performance management
Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain calendar
Accounts payable/recievable
Invoicing and data entry
Light HR responsibilities
Perform interviews and new hire onboarding as needed
Order & maintain uniform supply, office supplies, etc.
Address and resolve customer concerns with a professional attitude
Qualifications
High school diploma/GED required, Associate’s/Bachelor’s degree or administrative training is preferred
Spanish speaking a plus
Attention to detail & confidentiality
Previous experience as an Office Coordinator/Admin Assistant or in a similar position
Familiarity with standard office procedure
Excellent computer skills and knowledge of Microsoft Word, Outlook, and Excel
Highly organized with excellent time management skills and the ability to prioritize projects
Attention to detail and strong professionalism
Self-Starter with the ability to work independently & take on new tasks
MUST PASS PRE-EMPLOYMENT DRUG TESTING & BACKGROUND CHECKS
Work Environment
Small office setting with Monday-Friday 8A-4:30P hours
Salary is based upon candidate experience and qualifications
Small business/construction office setting
About Us
True Management serves the Lehigh Valley and surrounding area as a weatherization contractor. We perform energy audits, diagnostic testing, and energy efficient construction. Our BPI Certified crews make it possible for households to reduce their energy consumption and reduce strain on the environment.
So in short, we save the Lehigh Valley energy, one customer at a time.
Title: Administrative Assistant
Company: W. M. Keck Observatory
Location: United States
