Overview
Executive Assistant Jobs in New York, NY at CCS Fundraising
Title: Executive Assistant
Company: CCS Fundraising
Location: New York, NY
DescriptionWho We AreCCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. For seven decades, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS provides tailored support to more than 500 nonprofit organizations annually. Headquartered in New York, the firm has over 500 professionals and 14 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.
Understanding the RoleCCS is seeking a self-motivated, reliable, and detail-oriented Executive Assistant to provide direct support to a Team Leader and other executives. The candidate will join a 12-person operations team and supporting a Managing Partner responsible for a 35-person team. Team leaders are responsible for client management, sales, networking, and firm commitments. The ideal candidate is highly professional, resourceful, strategic with their time management, detail-oriented, proactive, a problem solver, and capable of prioritizing tasks in a fast-paced, deadline-driven corporate environment. This is a full-time role with opportunities for growth and professional development in a mission-driven, growing company.
Responsibilities
Manage executive calendars and schedule meetings with primary responsibility for Managing Partner
Coordinating with team members and external partners to conduct necessary meeting preparation and follow-up
Assist executive in prioritizing daily tasks by monitoring email and preparing to-do lists
Looking ahead on the calendar to identify any potential challenges
Support events, conferences, and meetings as needed
Coordinate executive communications, including taking calls, responding to emails, and interfacing with internal and external personnel
Prepare timely expense reports and ensure compliance with all company-wide data entry policies
Manage contact information and ensure timely follow-up to all correspondence
Act as a key point of contact between the executive team and other departments, facilitating communication and ensuring smooth workflow
Tracking and logging executive time into the database
Support business development efforts by maintaining contact information, drafting outreach and responses, and other tasks as needed
Make travel and hotel reservations; including tracking airline credits and rewards programs
Participating in various weekly team and one-on-one meetings to provide insight and support as needed
Develop and sustain a level of professionalism, among staff and clientele, consistent with the firm’s mission and values
Additional duties as assigned
Qualifications include:
Bachelor’s degree
3+ years of related work experience
Proficient in Microsoft Office, with the ability to become familiar with firm-wide specific programs and software, including NetSuite
Strong attention to detail
Handle confidential information with discretion and professionalism
Multi-tasking capabilities
Outstanding written and verbal communications skills
Self-starter able to drive activity in a fast-paced environment
A can-do attitude who can work collaboratively with the team
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