Overview
Administrative Assistant 2 Jobs in Santa Fe, NM at New Mexico Courts
Job Title: Administrative Assistant – Childcare Center
Location: Severna Park
Job Type: Part-time
Pay: $18-$21 per hour
Hours: 20-30 hours per week
About Us:
At Smart Fit Kids, we’re committed to providing a safe, nurturing, and engaging environment for children to grow, learn, and thrive. We’re looking for an organized, detail-oriented, and proactive Administrative Assistant to join our team and provide essential support in managing the day-to-day operations of our childcare center. This role will be crucial in ensuring smooth administrative functions, managing enrollments, tracking finances, and helping with marketing efforts.
Job Description:
The Administrative Assistant will work closely with the center’s owner and staff to ensure the efficient operation of the childcare center. This is an exciting and varied role that will involve assisting with the creation and implementation of systems and processes, maintaining accurate enrollment records, helping with marketing, and managing bookkeeping tasks.
Key Responsibilities:
Systems and Process Development:
Help create and streamline administrative systems for scheduling, tracking enrollments, and parent communication.
Implement best practices for file management, data entry, and office organization.
Develop and maintain processes to ensure smooth operation of the center.
Enrollment Management:
Track and manage enrollment processes from initial inquiry to onboarding.
Maintain an updated database of enrolled children, including necessary documents (e.g., emergency contacts, health records).
Communicate with parents about enrollment status, payment reminders, and important deadlines.
Marketing & Outreach:
Assist in creating marketing materials, including brochures, flyers, social media posts, and email campaigns to attract new families.
Help coordinate and promote open houses, tours, and special events.
Manage social media platforms and ensure timely and engaging content to attract potential clients.
Bookkeeping & Financial Management:
Assist in tracking and recording tuition payments, registration fees, and other income sources.
Help manage and categorize expenses, ensuring accuracy for financial reporting.
Assist with preparing monthly, quarterly, and yearly financial reports, including Profit and Loss (P&L) statements and balance sheets.
Ensure all payments are processed and entered into the system accurately.
General Administrative Support:
Answer phone calls and emails, responding to inquiries from prospective and current parents.
Maintain office supplies, ensuring that necessary materials and resources are readily available.
Provide support to the center’s owner and staff in day-to-day operations.
Qualifications:
Proven experience as an administrative assistant or in a similar administrative role.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Strong attention to detail and organizational skills.
Excellent written and verbal communication skills.
Ability to work independently and manage multiple tasks effectively.
Knowledge or experience in bookkeeping or familiarity with accounting software is a plus (QuickBooks, Xero, etc.).
Experience with marketing (creating materials, social media management, email campaigns) is preferred.
Ability to maintain confidentiality and handle sensitive information with discretion.
Prior experience working in a childcare or educational setting is a plus but not required.
How to Apply:
Interested candidates are encouraged to submit their resume and cover letter outlining their qualifications and experience to [email protected] with the subject line “Administrative Assistant Application”
We look forward to welcoming a dedicated, detail-oriented professional to our team!
Job Type: Part-time
Pay: $18.00 – $21.00 per hour
Expected hours: 20 per week
Schedule:
Monday to Friday
Application Question(s):
Do you have 3 years of administrative assistant experience?
Do you have bookkeeping experience?
Are you skilled in using Microsoft Excel?
Are you a detailed oriented person?
Ability to Commute:
Severna Park, MD 21146 (Required)
Work Location: In person
Title: Administrative Assistant 2
Company: New Mexico Courts
Location: Santa Fe, NM
