Overview
Administrative Assistant 2/Administrative Assistant 2 Jobs in New Paltz, NY at State University of New York at New Paltz
Position Overview
We’re seeking an experienced Administrative Assistant & Sales Receptionist to become the communications hub of our growing company. This role combines administrative support, phone sales, appointment scheduling, and marketing initiatives to help drive our business forward. Note: this role is eligible for a competitive commission bonus after probationary period, which can bring your salary up to $25 per hour (or more)
Key Responsibilities
Administrative Support
Manage company communications, including emails and correspondence
Maintain organized filing systems and databases
Assist with document preparation and processing
Support executive calendar management and scheduling
Handle general office management duties
Phone Sales & Reception
Serve as the first point of contact for all incoming calls
Convert inbound leads into scheduled appointments
Make outbound calls to follow up with prospects
Provide exceptional customer service to clients and potential clients
Manage our phone system efficiently
Appointment Scheduling
Schedule and coordinate appointments for our sales team
Organize and optimize the sales calendar to maximize efficiency
Follow up with clients to confirm appointments
Maintain detailed records of all scheduled visits
Coordinate with the sales team to ensure smooth operations
Marketing Support
Manage and update our social media presence
Assist with online marketing initiatives
Coordinate job site marketing efforts
Help develop and implement marketing strategies
Track marketing results and prepare reports
Requirements
Previous experience in administrative support and phone sales
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets)
Strong social media management skills
Excellent verbal and written communication abilities
Outstanding organization and multitasking capabilities
Self-motivated with a proactive approach to problem-solving
Experience in appointment scheduling and calendar management
Ability to occasionally visit job sites for marketing purposes
What Sets You Apart
Experience in the home services or construction industry
Knowledge of CRM systems and scheduling software
Marketing or social media management background
Previous experience converting leads into appointments
Demonstrated success in a fast-paced office environment
Why Join Our Company?
Make a significant impact in a growing company
Work in a positive, collaborative culture
Develop diverse skills across administration, sales, and marketing
Be valued as an essential team member in our success
Growth opportunities as our company expands
If you’re an organized, detail-oriented professional with excellent phone skills and marketing aptitude, we want to hear from you! Join our team and help us continue building our reputation for exceptional service and quality.
About Cooley Brothers Painting
Cooley Brothers Painting is a family-owned business dedicated to excellence in the painting industry. We create exceptional experiences for our clients while building lasting relationships. Our core values of integrity, respect, teamwork, and service excellence drive everything we do.
Job Type: Full-time
Pay: $16.75 – $25.00 per hour
Expected hours: 25 – 35 per week
Benefits:
Professional development assistance
Schedule:
Monday to Friday
Work Location: In person
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Title: Administrative Assistant 2/Administrative Assistant 2
Company: State University of New York at New Paltz
Location: New Paltz, NY
