Overview
Administrative Assistant Jobs in Coquitlam, British Columbia, Canada at CONFIDENTAL LIMITED
Title: Administrative Assistant
Company: CONFIDENTAL LIMITED
Location: Coquitlam, British Columbia, Canada
We are seeking a reliable, detail-oriented Administrative Assistant to support a professional practice specializing in complex commercial financing and real estate-related transactions. This is a long-term opportunity for someone who enjoys research, organization, and working in a fast-paced, confidential environment. For right candidate it will convert from Internship to Full-time.
This is an administrative support role only. The successful candidate will not perform duties that require licensing or registration.
Responsibilities
* Provide administrative and clerical support.
* Prepare, organize, and maintain confidential client files and documentation.
* Conduct research on commercial properties, businesses, public records, and market information.
* Coordinate with clients and third-party professionals, including legal, accounting, appraisal, and financial service providers regarding administrative matters.
* Schedule appointments, manage calendars, emails, and correspondence.
* Prepare reports, spreadsheets, and presentation materials.
* Assist with document collection and file organization for financing and real estate-related transactions.
* Perform general office and administrative duties while maintaining strict confidentiality.
Qualifications
* Must reside in or near Coquitlam, BC.
* Comfortable working in a hybrid environment from both a home office and our Coquitlam office.
* Education in Business, Finance, Accounting, Real Estate, or a related field is preferred. Students or graduates from Simon Fraser University (SFU) are encouraged to apply.
* Experience in real estate, banking, lending, legal administration, conveyancing, or financial services is an asset.
* Strong research, organizational, and analytical skills.
* Excellent attention to detail and the ability to manage multiple priorities.
* Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new technology.
* Professional written and verbal communication skills in English are required.
* The ability to communicate in Punjabi, Hindi, or Gujarati is considered a strong asset.
* Trustworthy, dependable, quick to learn, and committed to maintaining strict confidentiality.
What We Offer
* Competitive compensation based on experience.
* Hybrid work flexibility.
* Training and mentorship to Full time
* Opportunities for professional growth and long-term career development.
* Visa sponsorship may be considered for the right long-term candidate.
We are looking for someone who values professionalism, discretion, and integrity, and who is interested in building a long-term career supporting a specialized financial and real estate practice.
