Overview
Administrative Assistant- Jobs in Lubbock, TX at Oceans Healthcare
Job Description:
Summary:
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Job Responsibilities:
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare invoices, reports, memos, letters, financial statements, and other documents.
File and retrieve corporate documents, records, and reports.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Prepare agendas and make arrangements for committee, board and other meetings.
Skills:
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Ability to work independently and manage one’s time.
Ability to keep information organized and confidential.
Basic mentoring skills necessary to provide support and constructive performance feedback
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience:
High school diploma or GED required.
5-7 years experience required.
Experience working with executives highly preferred.
Typical task breakdown:
Manage complex and dynamic calendar of meetings and events for organization coordinating with internal and external attendees
Plan for upcoming meetings ensuring attendees have relevant information to be successful
Manage email and prepare responses for broad distribution working with subject matter experts to align on messaging and content.
Attend team meetings to help identify and document tasks for follow-up.
Book and manage travel accommodations
Interaction with team:
Regular communication to manage complex calendar of events.
Written communication with workgroup to
Work environment:
Office only
Top 3 Skills
Professional written and verbal communication
Organization of dynamic scheduling and administrative tasks
Ability to create concise documents
Additional Technical Skills:
(Required)
Outlook and Office Suite (Powerpoint, Work, Excel)
Proficient email communications
Soft Skills:
(Required)
Professional written and verbal communications skills
Collaborative working style
Job Type: Contract
Pay: $19.63 – $20.50 per hour
Expected hours: 40 per week
Schedule:
Monday to Friday
Ability to Commute:
Chillicothe, IL 61523 (Required)
Ability to Relocate:
Chillicothe, IL 61523: Relocate before starting work (Required)
Work Location: In person
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Title: Administrative Assistant-
Company: Oceans Healthcare
Location: Lubbock, TX
